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  • Job reference: RMS0166708

Facilities Management Process Support

  • Sector: Commercial
  • Location: Perth
  • Job type: Contract
  • Date posted: 12/04/2016
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our client is a global, pioneering operator with continued growth in Australia developing large gas resources and maintaining a substantial exploration portfolio. Our client has over 90,000 personnel worldwide across 70 countries making them one of the largest oil and gas operators in the world. Our client is also involved in ground-breaking projects the likes of which the world has never seen before thus confirming their reputation as an innovator in oil and gas technology.

The Role:
An opportunity has arisen for an Facilities Management Process Support administrator to work fr a leading Oil and gas Operator for a 6 month duration commencing immediately. The main focus of the role is coordinating and administering site-level cost planning, financial controls and reporting providing first level advice on the Planon system functionality and overseeing Planon data structure and integrity.

Responsibilities include but may not be limited to :

•Supervising local administration of the Fountain system including reporting, action-planning and management information
•Maintain oversight of business records and key documents to GRM standards
•Work with the Site Manager to prepare budgets and cost forecasts (in SAP or local equivalent), and
provide regular cost reports for the site team .
•Act as the primary link with SRE Central Finance for alignment on cost coding, management info, business controls, cost analysis and benchmarking etc
•Manage routine financial transactions within delegated authority including raising purchase orders and requisitions, administering sub-tenant costs and coordinating the timely payment of invoices
•Provide first-level support to the team and service provider(s) on Planon including advice on system configuration and administration, and maintain oversight of the system data structure and integrity
•Provide first-level support to the team on the Fountain system and maintain oversight of the quality of system administration including incident recording, action planning and follow-up and regular management information etc
•Support the Site Manager/Contract Performance Manager with contract spend information (actual vs. approved), target cost administration, approval of contract financial transactions and local procurement
•Act as Records Management Focal Point including maintenance of the site File Plan and information integrity including control of drawings, inventories, processes, licences, consents etc to GRM standards
•Support the Site Manager(s)/Site Team with management reports from SAP, Planon and Fountain and coordinate information for site/Territory dashboards
•Provide the FM team with advice and support on travel and expenses administration, IT hardware and IT accounts
•Provide general support to the FM team including arrange and participate in team meetings, conferences and project activities.
•Maintaining the quality and integrity of business record keeping
•Maintaining knowledge of system developments (e.g. Planon, Fountain) so as to provide effective 1st line support
•Balancing routine activities with responding to information requests

Essential Skills / Qualifications:
• Advanced experience with SAP
• Sharepoint
• Planon
• Fountain Incident Management
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