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  • Job reference: RMS0161164

Finance Administrator

  • Sector: Commercial
  • Location: Stockton on Tees
  • Job type: Permanent
  • Date posted: 27/10/2015
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Company:
Our client provides premier quality Operations, Management and Maintenance solutions. Developed in the 1990s, our client is a world class OM&M service provider. Offering exciting and challenging positions with a strong focus on teamwork. Our client believes that people are a key asset to the business and provide excellent training and support to workers.

The Role:
PURPOSE
This job specification details the requirements for the role of Finance & Contracts Administrator, reporting directly to the Management Accountant. They will be part of a highly skilled, self-motivated, Finance Department, whose primary objective is to ensure px meet company, statutory and all other regulatory financial requirements to the specified standards.

PRIMARY ROLE OBJECTIVES
To act as a key member and contributor to the Finance Department.
Responsible for the effective and accurate provision of a diverse range of Finance related administration duties, in order to support the Finance team and company as a whole in achieving Finance goals and objectives.

MAJOR DUTIES
To accurately process purchase ledger invoices for designated companies, including coordinating approval, cash management, and accurate reporting in the financial systems.
To be responsible for the review of high value invoices to ensure adherence with the relevant contracts and to coordinate the resolution of any divergence from these contracts.
Responsible for a diverse range of Finance administration duties.
Maintain an appreciation and up-to-date knowledge of Company Financial systems, policies & initiatives as required, enabling the provision of cover for colleagues.
Provision of excellent customer service & positive promotion of the Finance Department to internal & external customers & colleagues, in line with changing business needs and Finance strategies and requirements.

KNOWLEDGE
Double entry book keeping
Financial data management systems

ADDITIONAL INFO
Addition information on the sort of person that would suit this position:
Someone who has good experience of AP and is looking for something a little extra but still happy to spend a good portion of their time processing invoices. They would have to be comfortable with legal language and pulling snippets of relevant information from large contracts, and have to be comfortable in challenging any deviations from the contracts that they find in a confident and professional way.

• Follows the process from purchasing to processing
• Roles requires someone to take ownership of a contract
• Must be used to legal language and used to common terms used within contracts
• When invoices come in, usually for large amounts it is checking them in line with the contracts
• As currently undergoing a transition it will be reading through contracts and summarising to make easier for future and for other members in finance – it could be an 80 or 100 page document and the key points summarised on an A4 page
• They should have commercial/industrial awareness
• Finance department implementing a new system – SAP Business 1 – so they need to be a quick learner and also not mind assisting in other areas of finance as required.

N.B. This list is not exhaustive and additional responsibilities may be undertaken, dependent upon business need.

Essential Skills / Qualifications:
GCSE/O Level standard Maths & English
AAT Level 2

Desirable Skills / Qualifications:
AAT or other Accounts or Business Qualification
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