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  • Job reference: RMS0148015

Freight Forwarding Category Specialist

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 22/10/2014
This vacancy has now expired.
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The Company:
A major international operator seeks a Category Specialist to join their team. This position is based in Houston, Tx.

The Role:
The role reports to the Global Freight Forwarding Category Lead and supports/executes category management responsibilities in the Freight Forwarding Category for Western Hemisphere regions (Alaska, Trinidad & Tobago, and Gulf of Mexico).
The role will support the Category Lead deliver business value, assure compliance with laws and regulations and reduce operational risk through efficient and effective delivery of demand plans.
The Freight Forwarding category is supporting requirements across all three Upstream Operating Functions (GPO, GWO, GOO) and Materials Management & Warehousing. It provides an opportunity to interact with stakeholders and gain experience across the upstream business. The category also requires management of High Risk Agents and increasing local content requirements. Current scope includes Freight Forwarding and Customs Clearance services and is likely to include introduction of new services in the future, such as 3rd and 4th Party Logistics services (3PL/4PL).

• Deliver value through effective and efficient sourcing activity; using the provisions of CMcp within boundaries of relevant laws and regulations, approved budgets and, where applicable, JV partner and NOC agreements.
• Support the development of Contracts and Procurement Plan (CPP) with demand data for assigned sub categories. Work with Line representatives to align CPP with most current business plans.
• Conduct relevant due diligence processes and secure required internal and external management approvals
• Execute assigned sourcing activities typically including – pre-award contract management, development of bid packages, supporting bid proposal evaluation, providing analysis of results, and compiling recommendations to award to secure relevant internal and external approvals.
• Conduct/support contract negotiations as directed in compliance with the Company’s policies and procedures.
• Execute post-award contract management and administration. This will involve resolution of queries, supporting timely supplier invoice approvals, processing and tracking supplier change requests, monitoring contract expiration dates and ensuring extensions or renewals are executed to support continuing service delivery to the business.
• Support supplier performance management activities, such as, establishing and tracking KPIs, execution of PRMs, and other activities intended to drive better supplier performance.
• Support compliance activities including audit resolution as applicable.
• Comply with all client’s policies and procedures.

As directed by the Category Lead:
• Conduct sourcing activities utilizing Company approved systems (e.g., Ariba). Drive development of Scope of Work, pre-qualification of suppliers, bid package preparation (RFP), receipt and evaluation of bids, preparation of evaluation summaries and request for contract award approvals.
• Support the development of demand forecasts for goods and services incorporating demand data into the CPP.
• Support the approach to supply market by coordinating the preparation of RFP documents and logging and handling of bidder clarification requests.
• Support the “contract fitness” activities to enable Backbone application.
• Monitor compliance with mandatory process requirements including ABC Supplier checks and use of latest approved global terms and conditions.
• Support compliance activities including audit resolutions as applicable.
• Consult HSE, Quality, Finance, Technical and Legal specialist as required to support sourcing and supplier management activity.
• Facilitate Supplier Management (SM) activities by working in close collaboration with CAMs and providing performance data against agreed KPIs. Prepare contract briefs, schedule of responsibilities, scheduled PRMs, and CIPs (Continuous Improvement Plans) / PIPs (Performance Improvement Plans) as directed.
• Use standard PSCM tools, systems and processes.
• Execute post-award purchasing and P2P, including “3 bids and a buy” (note that this may also be executed by Procurement Services, UPSC or the Line).
• Comply with client's Code of Conduct and practice ethical business behavior, using reasonable care to monitor suppliers and contractors working for client to ensure they work in a manner consistent with the Code.
• Other activities as directed by the Category Manager

Essential Skills / Qualifications:
Experience in
(1) Freight Forwarding, Transportation, Customs, OR
(2) experience in Upstream Procurement and Supply Chain Management processes and systems

• University degree in Engineering, Procurement or other technical discipline.

Desirable Skills / Qualifications:
Ability to work with stakeholders remotely (the individual will be based in Houston and will be supporting 3 regions – GoM, Alaska, T&T).
The line manager will be based in the UK, so the individual needs to be capable enough to operate with minimal supervision.
The role will be primarily focused on post award contract management (contracts are already in place and there will not be a requirement for tendering in the near future).
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