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  • Job reference: RMS0157707

General Administrator

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 08/06/2015
  • Time left:
    d h m s
    (16/06/15)
This vacancy has now expired.
The Role:
Only candidates who already have the rights to work in Azerbaijan will be considered for this role

• to assist with general administration requirements of the project team:
o acquire letters of invitation / AZE consular letters for UK employees
o work with the UK based administration team to process visa and work permit applications
o arrange travel and accommodation for off-site team personnel in Baku, AZE
o arrange project meetings and book meeting rooms
o maintaining filing system, current and archived
o maintaining an adequate supply of stationery for the department
• to assist with personnel management including:
o weekly labour analysis
o processing timesheets
o project reporting
• Prepare and maintain documentation
• Organize meeting rooms, conference calls, and web conferences
• Collect data and file appropriately
• Maintain training and audit records via web based software
• Processing visas and work permits
• Results-oriented with meticulous attention to detail
• Fluent in English
• Must possess the ability to manage multiple tasks and constantly prioritize as circumstances change.
• Must be able to meet extremely tight deadlines; remain calm during difficult situations, work well under pressure and with frequent interruptions.
• Work independently and use appropriate discretionary judgment.
• Ability to thrive in a fast-paced environment.
• Excellent interpersonal and communication skills
• Must be able to interact and interface with people on all levels and of all backgrounds.

Essential Skills / Qualifications:
• A minimum of a college / high school education to NVQ level or equivalent
• 1 or more years’ experience of working in an administrative role
• Advanced MS Office (Excel, Word, PowerPoint) user
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