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  • Job reference: RMS0164726

General Secretary/PA - 30040

  • Sector: Commercial
  • Location: Warwick
  • Job type: Contract
  • Date posted: 05/02/2016
  • Time left:
    d h m s
    (18/03/16)
This vacancy has now expired.
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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
The position is required to support the operations director in all day to day PA activities; this includes but may not be limited to:
• Arranging travel & processing expenses (booking travel, booking hotels, gaining Finance signatories etc.)
• Managing diaries, arranging meetings, booking conference rooms etc using Google
• Booking and managing visitors for the operations director and wider team
• Dealing with telephone queries on a wide range of subjects
• Produce presentations using Microsoft Word & Microsoft Powerpoint
• Dealing with general project correspondence
• Management of Purchase Orders and invoices as appropriate
• Supporting in adhoc tasks and projects as required from the operations director and team
• Able to handle highly confidential information sensitively and appropriately
• Provide administration support to the wider project team where required
• Controlling office stationery

Essential Experience & Qualifications:
3 KEY SKILLS REQUIRED:
1) Previous experience as a PA to a senior member of staff
2) High competence and knowledge of the Microsoft Office suite is essential especially word, PowerPoint and Excel
3) Good organisation and prioritisation skills with attention to detail and deadlines, communication through all levels of the organisation and complete respect for confidentiality

Previous experience as a PA is essential as well as general administrative activities
High competence and knowledge of the Microsoft Office suite is essential especially word, PowerPoint and Excel
Good organisation and prioritisation skills with attention to detail and deadlines
The ability to work in a high pressured environment with conflicting priorities
The ability to work unsupervised
The ability to communicate effectively at all levels of the organisation as well as with external contacts
Ability to work on own initiative and as part of a team
A current driving licence
Respect for confidentiality
Experience of Google mail email system
Experience in a manufacturing office environment
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