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  • Job reference: RMS0172137

Health & Medical Services Administrator

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 11/10/2016
  • Duration: 12 months (maternity cover)
This vacancy has now expired.
The Company:
Our Client has operations in the world's most important oil and gas regions and are leaders in working in extremely difficult environments. They have interests in many offshore producing fields in the UK, including five operated fields and five partner-operated fields. The company also has interests in Denmark, the Faroe Islands, the Netherlands and Norway. The client is the largest private producer of oil in Kazakhstan and the top O&G producer in Thailand. They produce almost half of the crude

The Role:
General Administration –
• General administrative duties (mail management, answer telephone/email/fax enquiries, photocopy/scan/fax documents, type letters/ memos/reports for OH related issues, maintain databases)
• Provide administrative support to occupational health nurse, contract doctor and physiotherapist including presentations and production of PowerPoint presentations
• Monitor, maintain and co-ordinate schedules and calendars for contract doctor and physiotherapist
• SAP & Ariba management and authorise accounts for the department
• Invoice management
• Attend training courses and complete company compliance training as required
• Attend medics weekly calls, compile and circulate minutes
• Attend WebEx weekly team meetings, compile and circulate minutes if requested
• Liaise with CBRES (facilities management) regarding any maintenance issues for H&M department
• Edit and update Health & Medical department SharePoint site;
• Requisition stationery and maintain an adequate stock of stationery
• Order medical supplies, medicines and vaccines as requested
• Maintain contact and alignment with medical team based in London
• Respond to /re-direct enquiries on behalf of other team members in their absence
Medical Administration –
• Maintain medical confidentiality at all times
• Maintain a secure filing system for medical records for Chevron staff and contractors
• Input data and task allocation within electronic medical records (EMR) system
• Management of archived medical records
• Co-ordinate and arrange examinations including functional capacity evaluations, health surveillance, post-offer, voluntary health programme, international assignment, offshore medical and return to work examinations. Issue instructions for attendance
• Arrange specialist referrals / appointments as required
• Update Vantage with medical clearance, shoulder width measurements and comments re fitness to travel to CUE assets
• Check offshore medical expiry dates within Vantage and notify employees when due to expire
• Arrange Wellbeing initiatives (health promotion events) and order health promotion materials as instructed by occupational health nurse

• First aid certificate desirable but not essential
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