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  • Job reference: RMS0163009

HR Administrator- 26742

  • Sector: Automotive
  • Location: Whitley
  • Job type: Contract
  • Date posted: 01/12/2015
This vacancy has now been filled.

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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
This role will report into the HR Transformation Programme to provide administration and co-ordination support to the HR Transformation Programme and wider Organisation Design & Development (OD&D) team:

•Raising and processing Purchase Orders and all requisitions Coordination of activities and logistics relating to HR Meetings, events and Conferences, included but not limited to conference room and technology bookings, travel and accommodation
•Coordination of Team Inductions Ordering of Stationery Management of minutes and actions from all Team Meetings Diary Management using Google Mail Coordination of all approvals generated by activities, including filing and archiving in accordance with departmental and company processes.
•Completion and filing of visa applications for travel on behalf of the team
•Ordering and coordination of all Hardware and Software orders Administration, including regular generation of reports and ad-hoc enquiries Management and tracking of all compliance related activities
•Coordination of Recruitment activities including arranging interviews, room bookings and visitor bookings Management of all information relating to Recruitment activities
•Data entry & production of departmental reports using Microsoft Excel Spreadsheets. Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the department.
•Able to handle highly confidential information sensitively and appropriately.
•Dealing with telephone queries on a wide range of subjects. Produce presentations and papers for meetings
•Dealing with general correspondence e.g. letters, e-mails, telephone calls and responding where appropriate.
•Ad hoc administration and coordination tasks as required.

Essential Skills / Qualifications:
High level of computer literacy/competence; excellent skills in Microsoft Office (Word, PowerPoint, Excel) and Google Mail.
*Strong interpersonal skills including the ability to develop effective working relationships and work as part of a team. High level of written and verbal communication skills.
•Planning and problem solving skills
•Able to demonstrate can act with diplomacy
•High level of accuracy and attention to detail.
•Demonstrated ability to prioritise, work to tight deadlines, adapt to and negotiate varying demands of department.
•Experience of working in a support capacity to Senior Executives and wider department.

Desirable Skills / Qualifications:
* Data analysis, process improvement
•Able to demonstrate high level internal and external customer service skills.
•Experience in dealing with confidential matters, and able to exercise strict discretion.
•Excellent personal presentation and ability to represent the Company in a highly professional manner.

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