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  • Job reference: RMS0132383

HR Administrator

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Permanent
  • Date posted: 11/10/2013
  • Time left:
    d h m s
    (18/10/13)
This vacancy has now expired.
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The Company:
Our Client provides oilfield products, systems and services for customers in the oil and gas industry world-wide. The company's knowledge and technologies span from reservoir to production and through the life of a field. The company employs approximately 25 000 people in more than 30 countries. They apply the knowledge and create and use technologies that deliver their customers' solutions.

The Role:
To provide a full range of HR Administration support to HR Department in line with Company Values, People Policy and People Process expectations.

Working within the HR team, supporting and providing HR administration support to the HR Advisory function.

Ensuring that administration is carried out professionally, promptly and accurately, following best practice guidelines and in accordance with Company procedure.

Support HR Advisors in the administration of changes to employee’s terms and conditions, i.e. drafting of change to terms and conditions letters

Managing the administration of all agency/contract and staff leavers

Acting in a proactive manner to ensure all HR records/spreadsheets are kept up to date.

Updating of electronic personnel files and general filing tasks.

Administer the long service awards programme.

Responsible for the Probationary Review admin process.

Assist in maintaining HR guidelines, procedures and work instructions in accordance with company policy and current employment legislation.

Responsibility for running of mail merges and arranging distribution of letters as directed.

Attend meetings and produce minutes as required.

Draft letters as requested by employees such as mortgage requests.

Ensuring all absence, BUPA and Pension related documentation is scanned and sent to the Centre for People.

Assist HR Advisors with maternity and paternity requests.

Respond to and answer employee questions over Bupa / pensions / sick pay etc as appropriate to the role.

Responsibility for monthly headcounts.

Responsibility for monthly pension reports.

Responsibility for monthly finance and HSE reports
.
Completion of planned and ad-hoc reports and distribute as necessary.

Support the HR Recruitment Coordinators by ensuring all new start paperwork has been submitted and file is complete.

Check that the Scanning of new start files is accurate.

Deliver the company induction programme as and when required.

Ordering stationary and distributing mail.

Other duties that are deemed appropriate within the responsibility level of the position

Essential Skills / Qualifications:
Good secondary education
Working towards CIPD membership
Microsoft Office – Excel, Word, PowerPoint
HR Database knowledge (SAP would be advantageous)
Demonstrable experience in a similar HR Administrative role, preferably within the oil & gas industry
Good administrative skills with a high regard for attention to detail.
Good communications skills
Good organisational skills and ability to prioritise
Flexible and able to meet deadlines
Self motivated and willing to support and contribute to a busy department
Customer focused
Ability to work with confidential information.
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