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  • Job reference: RMS0103948

HR Assistant

  • Sector: Engineering
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 13/12/2011
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
• Assists with HR service to personnel working for the Client – Onshore and Offshore.
• Supports Senior/HR Advisers, line management and staff of designated departments.
• Provides telephone advice in routine enquiries and maintain personnel records accurately.
• Provide a flexible and proactive service to other team members.
• Provide guidance to line managers and staff in all first-line aspects of HR policy and procedures within established guidelines.
• Conduct inductions for new employees, ensuring that all new-start and probationary information is correctly completed, and that the Code of Conduct has been read and signed.
• Process departmental correspondence and mail, issuing to Advisers/Manager as required.
• Update and maintain appropriate departmental and Company wide database information.
• Assists with administration, updating and integrity of HRIS (SAP HR), with guidance from the HR Systems Administrator.
• Define and produce non-standard reports from database.
• Ensure all administration for visa applications, correspondence etc. is completed and recorded effectively.
• Provide sickness statistics and maintain accurate sickness records for staff as requested.
• Administer private Health and Dental care programmes as directed.
• Process leaver data, ensuring all necessary arrangements are made.
• Assist with the appraisal and salary/allowance review processes as directed, producing spreadsheets, reports and award letters as required.
• Maintain job description files, ensuring accurate and up to date information is held at all times.

Essential Skills / Qualifications:
• Experience of working in an administrative position in an HR Department would be preferred.
• Extensive administrative experience in a client-focussed role in a busy department is essential.
• Excellent organisational, communication, attention to detail and team-working abilities required.
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