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  • Job reference: RMS0153930

HR Assistant

  • Sector: Commercial
  • Location: Houston
  • Job type: Contract
  • Date posted: 11/02/2015
This vacancy has now been filled.
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The Role:
HR Assistants provide high quality and pro-active support, covering the spectrum of HR activities. This role provides key administrative support to the business including the HRBP’s throughout the HR cycle.
The HR Assistant is also responsible for supporting recruitment and development tools, systems and processes which include the Company Group Core Curriculum, Learning Management System and Recruitment System.
This role relies on highly skilled usage of the company’s core HR system, so demonstrable knowledge and experience with SAP HR/Oracle Fusion, or familiarity and aptitude with a similar system, is essential.
HR Shared Services is known for its high volume of work, which is broad in nature and includes very sensitive matters. This role therefore requires absolute discretion, confidentiality and accuracy.

Key Accountabilities
• Supporting the HR Business Partners in managing wide spectrum of HR activities, such as the administration of new hires, promotions, progressions, transfers, leavers etc.
• Assisting in the communication, implementation and reporting of Rewards processes, such as the Annual Salary Review, Annual Incentive Scheme, share schemes and other mid-year benchmarking corrections.
• Maintenance of accurate employee records, including highly detailed use of the company’s core HR system, and responsible for continuous auditing of data entries.
• Input of data into of the company’s core HR system, often under tight deadlines.
• Provides support for HR systems and processes, such as the online annual performance review (APR) and annual development review (ADR), and the recruitment tools.
• Coordinate with outside vendors for relocation assistance, medical check-ups, search agreements, reference checks etc.
• Daily management of Box, HR Direct
o handling and filtering Core curriculum, and Learning Management System (LMS) support email queries
o Respond to adhoc LMS Learning report requests from the business
o Ensure the LMS calendar and course details are accurately maintained in the LMS
o Coordinate Core Development UK and overseas activities (e.g. facilitators, materials etc) for both internal employees and external associates
o Manages, responds to and takes appropriate action to emails received from the Global candidate portal, and company’s recruitment system
o Respond to speculative CV’s.
• Raise new vacancy requirements for time-zone recruitment activities, including TVP, Aberdeen, Norway, Egypt, Tunisia, India, Kazakhstan and Tanzania (permanent and contract) on iGrasp and publish.
• Interview coordination for time-zone recruitment activities and setup via the HRBP, Recruiter and company’s recruitment system. Update company’s recruitment system throughout vacancy lifecycle.
• Liaise with Functional Recruiters to proactively process contractor contract extensions/renewals and updates SAP
• Liaise with contractor suppliers to collate monthly reports (screening status of all contractors; recruitment activity levels)
• Maintains accurate purchase orders involving chasing and recording
• Generation of offer paperwork for TVP and Europe E&P permanent hires. Initiation and management of pre-employment screening process.
• With experience, will provide HR advice and support for the business, and may be the first point of call in HR in many cases.
• Every individual has a duty to both themselves and those around them to ensure that safe practice is adhered to at all times. In addition to any specific accountabilities for HSSE, all employees are accountable for ensuring that they take care of themselves and adopt exemplary safe behaviours.
Unique Knowledge, Skills, Experience and Attribute
Required experience:
• Demonstrable knowledge and experience of SAP HR/Oracle Fusion or high level of aptitude with similar system is essential.
• Focus on high integrity of information stored on the company’s core HR system and in documents produced. Attention to detail is essential.
• Good knowledge of MS Office especially Word and Excel.
• Experience in day-to-day HR Operations administrative support, recruitment and development logistics and maintenance of employee files and HR filing system is preferred.
• Understanding of HR functions and policies is preferred.
• Understanding of human resources reporting and record keeping requirements.
• Office administrative practices and procedures.
• Ability to manage confidential information appropriately.
• Fully conversant with MS office especially Word and Excel.
• SAP - HR module.
• Ability to plan and work effectively as part of a team.
• Strong delivery focus.
• Able to work effectively and efficiently in high pressure environment.
• Ability to multi-task effectively.
• Strong team player.
• Good inter-personal and communication skills.
• Cultural sensitivity.
• Ability to plan, prioritise and manage personal workload and to coordinate the team’s workload with minimum supervision.
• Able to focus on high integrity of information stored on the company’s core HR system.
• Customer focused.
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