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  • Job reference: RMS0116364

HR Assistant, Operations

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 22/10/2012
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
Providing first line support on basic aspects of HR Policy and Procedures, escalating to the appropriate HR Advisor as required.
Co-ordination of all correspondence relating to changes to terms and conditions of employment e.g. internal transfers, promotions, missions.
Maintaining employee data in the HR Management System (SAPHRM) and hard copy files.
Co-ordination of adhoc correspondence for department.
Interface with payroll department in line with payroll cut offs.
Arranging Periodic Offshore Medicals for onshore staff employees.
Co-ordinating the return to work arrangements for absent personnel (onshore and offshore) with medical providers and management e.g. medicals, return dates.
Arranging interviews on behalf of the HR Advisors.
Progressing new staff hires from offer stage through to induction until completion of their probationary period.
Producing ad-hoc HR Management System (SAPHRM) reports to HR Advisors and Management Team e.g. absence, headcount, salary etc.
Providing administrative support for departmental processes such as appraisals; annual salary review, mail shots, pension communications, consultative meetings.
Support to Denplan & PPP Administrators e.g. provision of employee details for registration.
Complying with data protection requirements in accordance with UK legislation.

Essential Skills / Qualifications:
A broad operational administrative background, ideally from a similar role within the Offshore Oil and Gas sector.
Previous exposure to a HR Management System such as Peoplesoft, SAP or Oracle.
Strong IT skills in Word, Excel, PowerPoint.
Ability to respond to requests in a timely and professional manner.
Ability to work with highly sensitive data in an accurate manner maintaining confidentiality and professionalism at all times.
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