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  • Job reference: RMS0114563

HRIS Associate

  • Sector: Commercial
  • Location: Houston
  • Job type: Contract
  • Date posted: 18/09/2012
  • Time left:
    d h m s
    (25/09/12)
This vacancy has now expired.
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The Company:
Is a major oil and gas company.

The Role:
Our client is seeking a HRIS Associate to provide effective, high quality, professional administration HR services to all stakeholders within the allocated area of responsibility, in compliance with their HR policies, systems, practices, standards and procedures.

To support HR Business Partners and HR Specialists in execution of HR business processes by:
• providing HR support for all businesses / processes that are not supported from HR Services in Kuala Lumpur(KL) and managing the entire coordination with KL
• executing service delivery based on a solid understanding of terms and conditions of employment and identifying impacts related to non-standard processes
• maintaining up-to-date, accurate, and timely employee and HR master data on behalf of the business (end-to-end SAP processing)
• providing error free, intelligent, and forward looking HR reports that enable fact based decision making and meet business requirements
• maintaining all HR related documentation and records in adherence to legal, statutory and compliance requirements
• acting as escalation point for standard employee grievances / inquiries which cannot be addressed by Self Service

Provision of effective and efficient HR administration services in line with HR policies and procedures, payment terms and conditions that meet business requirements
The HR administrator builds strong working relationships with the key stakeholders above that are focused on:
• Line Manager: provision of accurate HR reports and data as requested by (via HRBP, HR Specialist or line manager)
• Employee: provision of timely and adequate support / feedback in a user friendly format (understandable) related to payroll, time and data management
• HR Manager, HRBP, and HR Specialists: timely and accurate execution of HR administration and reporting activities that have been requested.
• HR Services (KL) and external HR Services: effective and proper utilisation of offered services

ROLES AND RESPONSIBILITIES
• Act as key liaison to HR Services (KL) and ensure seamless integration of HR administration processes
• Provide support to HR related projects or change initiatives as required
• Identify and address opportunities to improve productivity, efficiency and quality of HR administration services
• Ensure consistent compliance to and communication of relevant HR policies and procedures to employees
• Ensure adherence to internal and external controls and and audit requirements
• Manage Personnel Administration
• Resolve personnel admin queries received from employees and other HR staff
• Administrate inbound and outbound correspondence – incl. responses to garnishment requests, employment verifications, etc.
• Maintain HR / personnel records - in accordance with document management standards
Reporting and Master Data Management
• Maintain / update employee and HR master data in 1SAP - incl. completion of bulk data changes (end-to-end data processing across the full employee lifecycle and all HR functional areas)
• Develop and run ad-hoc and standard queries/reports in 1SAP as required to support line managers and other HR staff, ensuring data quality, robust analysis and appropriate timeliness
• Manage 1SAP reporting processes, incl. data analysis, data quality assurance, tracking of process completion and performance, etc.
• Provide authorised third party (e.g. public authorities) with information and statistics as required
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