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  • Job reference: RMS0127744

IM Analyst/Doc Controller

  • Sector: Oil & Gas
  • Location: Indonesia
  • Job type: Contract
  • Date posted: 05/08/2013
This vacancy has now been filled.

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The Role:
The Role:
• Actively contribute to the provision of an efficient, cost effective and proactive document control support service to the Project.
• Work directly with IM Team members, business stakeholders and Information Owners to support day to day Document Control requirements
• Ensure integrity and completeness of controlled documentation managed by the Information Management Team within the Document Management System (DMS) master repository
• Assist with maintenance of controlled hardcopy distributions
• Perform an Document Control ‘Gate Keeper’ role, ensuring documentation is:
 Formatted, numbered, revision controlled and managed in accordance with the relevant standards and conventions
 o Registered in accordance with data entry standards
 o Received, processed, distributed and tracked in accordance with Document Control procedures, approved distribution matrices and agreed timescales
• Execute implementation of information management standard, specification and procedures to support the Project’s information management needs and document management processes, including;
 Verifying all incoming documents from and to contractors
 Monitoring work review and approval process (workflow) system
 Maintaining both DMS and hardcopy document files
 Executing data and document communication and exchange between the project team and contractors (vv) using Data Exchange System (eRoom)
• Assist with the development, generation and distribution of business reports as required, typical examples;
 Outstanding Document review and approvals
 Document Validity and Expiration Reports
 Planned documents
• Accommodate reprographic requirements e.g. scanning, copying, binding (inc, managing the flow & tracking of hardcopy documents issued to offsite Contractors for scanning; ensuring the process is undertaken in a timely manner and location of hardcopy originals is known at all times)
• Support search and retrieval of accurate controlled information
• Interface with the External Engineering Contractors and Service Providers Document Control focal

Essential Skills / Qualifications:
• Minimum of 5 years experience in document control management and using Document Management Systems, especially for Oil & Gas industry.
• S1 Degree in Library & Information Studies or minimum D3 degree in Engineering (Computer Science, Information Technology, Electrical)
• Good IM and IT skills including understanding of the Microsoft office suite and Adobe Acrobat
• Proficient in data entry skills
• Strong customer focus
• Strong understanding of Information management and document control principles
• Self motivated with ability to work in a methodical and pragmatic using initiative and with minimum supervision.
• Demonstrated capacity to learn new skills and integrate new knowledge into existing work activities
• Proven experience of Engineering Document Management processes, tools and information products in
• support of design and vendor engineering information.
• Ability to read technical engineering drawings an advantage
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