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  • Job reference: RMS0157711

IMS and Internal Control Coordinator

  • Sector: Oil & Gas
  • Location: London
  • Job type: Contract
  • Date posted: 08/06/2015
  • Time left:
    d h m s
    (16/06/15)
This vacancy has now expired.
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The Company:
Our client is an international oil and gas operator.

The Role:
Function: QHSE
Sub-Function: Risk & Internal Control
Reports to: Risk & Internal Control Manager

Overall purpose of role:
The IMS & Internal Control Coordinator is dedicated to support the Risk and Internal Control function in the implementation of an efficient internal control system, Enterprise Risk process and Management System in GaS UK.

Furthermore, she/he supports the Risk & Internal Control function ensuring the integrity of the internal control implementation and she/he assists in facilitating the deployment of internal control.

She/he supports Business Process Owners (BPOs) and risk owners in the identification, understanding and execution of their roles and responsibilities concerning ERM and IC.

She/he follows up the self-assessment of INCOME, ERM and MS processes and the completion of action plans.

She/he supports the BPOs with reviews of the description of their processes, of related procedures, the identification of Enterprise Risks and the implementation of appropriate internal controls within the processes. She/he provides advices to BPO in order to help them to improve their processes.

As GaS UK moves towards becoming an Operator within the UKCS, the volume of processes and procedures being created will substantially increase through 2015. The majority if these documents are controlled and administered within the Integrated Management System (IMS).
The IMS Co-ordinator will be responsible for ensuring that these processes and documents are efficiently managed throughout the document lifecycle and are presented in the IMS in accordance with Stakeholders requirements.

Key Accountabilities & Responsibilities:
Assisting BPOs in defining and implementing processes and efficient controls based on INCOME frameworks
• Supporting and training business functions in use of MOSAIC
• Analysing and monitoring of process controls implemented by business lines
• Delivering MOSAIC Internal control system training to business functions as required
• Assisting and coordinating quarterly and annually risk review workshops within main Business Areas
• Creating risk reports from data gathered from business lines identifying areas of risk and establishing action plans to mitigate risk
• Support and perform the annual Enterprise Risk Assessment through annual review with business lines
• Developing detailed reports for GaS UK’s MD of top ten business risks and proposed mitigation
• Maintaining GaS UK central risk register and ensuring that it is up to date with current risk analysis
• Performs on-going alternations to the IMS system architecture to accommodate any new organisational structure changes
• Creating links to GOIMS elements/expectations, Business Standards and Group and EPI policies and procedures
• Assisting with the development/ authoring of management system processes and documentation in the IMS Agility software system
• Advising stakeholders on the creation of new IMS documents and processes
• Ensuring that any new document or process appears in the element of the IMS architecture
• Managing the document/process map lifecycle within the IMS and within agreed service levels
• Maintaining the integrity of the IMS architecture
• Managing and monitoring the periodic review cycles of IMS documents/ process maps
• Monitoring and co-ordinating the response to user feedback from document/process owners
• Providing ad hoc support to the business on IMS functionality and requirements
• Performing IMS inductions to newcomers to ensure that they are ready to contribute to business

Interfaces:
• BPOs/ Control Owners
• Business Area/Functions’ focal points w/in GaS UK
• EPI Risk, MS & Internal Control Team
• IMS Phase 2 Project Manager/Ops Readiness Team

Essential Skills / Qualifications:
• Minimum 3 year experience in E&P industry with operational exposure
• Strong understanding of process design, mapping and implementation
• Hands on experience with Integrated Management Systems and good understanding of Document and Information Management Systems
• Good understanding of Enterprise Risk Management and Internal Controls
• Very good knowledge of the Agility administrative suite and Sharepoint is an advantage
• Very good communication skills - ability to communicate at all levels within the organisation
• Able to manage and prioritise own work with minimal supervision
• Self-starter with proven track record of delivery to deadlines
• Planning and organisation skills
• Analytical skills

Must have willingness to travel within the UK and Europe.
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