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  • Job reference: RMS0121621

Information Management Advisor

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 02/04/2013
This vacancy has now been filled.
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The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
The post holder will ensure that all Company & project procedures relating to Document Control/Information Management are adhered to on the Projects by project team members & contractor companies.

•Identification & setup of new starts on the projects
•Tracking/close out of leavers
•Weekly new start training & refresher training
•Ensure completeness, accuracy and quality of all information held within the company EDMS’s
•Provide reporting to Engineers & Project Management teams on status of documentation
•Action/highlight/resolve system issues as they occur
•Maintain controlled distribution documentation
•Provide EDMS system coaching to Company engineers as required
•Partake in internal audits as required
•Audit/control of business documentation
•Supporting Project Management System Advisor with administration aspects of the management system
•Work with business sections to identify/capture key business documentation
•Assist Project Information Controller in project handover activities
•Infrequent travel
•Weekly administration of project mailbox’s
•Mini project work as directed by Project Information Controller

Essential Skills / Qualifications:
•Must display the ability to work on own initiative
•Must be dynamic in approach to problem solving
•Must have experience in both Information Management & Project Document Control
•Proven experience in working to deadlines
•Should have a thorough understanding of MDR’s and distribution matrix’s
•Must have a systematic & disciplined approach to work and display attention to detail
•Ability to follow process
•Experience in using Documentum essential
•Knowledge of Document Control best practice
•Effective & appropriate communication skills
•Clear understanding of project phases
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