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  • Job reference: RMS0132188

Information Specialist (Records Management & Information Security)

  • Sector: ICT
  • Location: Doha
  • Job type: Contract
  • Date posted: 20/01/2014
  • Time left:
    d h m s
    (27/01/14)
This vacancy has now expired.
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The Role:
Our leading client is currently seeking a Information Specialist (Records Management & Information Security) to work for my leading client based in Qatar.

To introduce and sustain enhanced business models and systems for records management and information security, ensuring information assets are managed and protected throughout their lifecycle. Enhance non-DFO handover processes and procedures from projects to Venture, to provide a Venture Library for use in the event of potential claims, and to serve as a knowledge base of reference material for use on future developments.

Develop, implement and execute the Venture Records Management and Venture Information Security Programs.
Integrate corporate requirements into a Venture methodology for the lifecycle management and protection of information.
Define and execute a Venture Records Management Review - analysing existing information storage (hardcopy and electronic) for all Venture material (both active and semi-active; onsite and offsite) to provide:
o Knowledge of, access to, and protection of information
o Rationalisation of records and data storage through a program of disposition
o A program to achieve the desired future-state leveraging the Venture SharePoint portal, including file transfer from the current Venture LAN

Consolidate a Venture Records Management and Information Security network, comprised of representatives from each Venture department and project, to achieve a consistent deployment of the programs.
Audit the compliance of each Venture department and project to the requirements of the programs.
Develop and implement models and checklists for interim self-assessments for Venture departments and projects.
Assess and develop the Venture File Plan and system for classification
Contribute to the definition of mechanisms for the capture and application of Records Management and Information Security values within the Venture Portal. Identify solutions for automation, together with the DA-IT section.
Contribute to the enhancement of the overall Venture Information Access Architecture.
Collaborate with the Venture Documentation and Data Advisor and the DA-IT section, to develop solutions for the end-user capture of, and access to, information.
Consolidate and incorporate project-originated non-DFO materials into the Venture Portal (Sharepoint).
Enhance the Venture non-DFO procedure to include the use of the Venture Portal
Develop automated methods for the transfer of project documentation from Office 365 to the Venture Portal
Review current methods of E-Mail storage and provide a proposal for enhanced accessibility and management through the information lifecycle.
Provide guidance and training to projects on records management and information security requirements
Implement tracking systems for records worksflows and generate reports for all Venture Services deliverables and records of activities
Present findings to Venture Leadership Team to enhance awareness and promote further collaboration
Contribute to the overall development of VIMS (Venture Information Management System), in consultation with Venture Data Administration Manager and section heads
Consult and inform stakeholders in collaboration with the Venture Documentation Advisor
Develop and deliver presentation materials to support initiatives

Essential Skills / Qualifications:
University degree or diploma
Minimum 10 years’ experience in the field of Records and Information Management preferably within the Oil and Gas sector.
Proven application of tools and methodologies for Records Management
Strong experience in process analysis and the creation of study reports/ white papers defining proposed future states
Excellent command of software including Microsoft Sharepoint, Microsoft Office suite, and tools for the migration of data and automation of tasks
Team player, excellent communicator
Fluent written and spoken English
Superior presentation skills
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