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  • Job reference: RMS0153687

Inventory Coordinator

  • Sector: Oil & Gas
  • Location: North Dakota
  • Job type: Contract
  • Date posted: 04/02/2015
This vacancy has now been filled.

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The Role:
The Materials Inventory Coordinator is a key member of the Materials Management team, in support of the Integrated Partnership model in Production Operations. The Materials Inventory Coordinator supports the warehouse locations and is accountable for ensuring that the MM, PM and consigned inventories are accurate and kept up to date. Additionally the Materials inventory Coordinator is responsible for performing materials management analyses and providing objective KPI reporting in support of the Compliance Assure Program.

- Safety
- As an HSE Safety Leader, responsible for leading, managing and supporting the policies, goals, efforts, practices and programs of the Health, Safety and Environmental (HSE) Management System
- Ensure HSE issues are given primary consideration in all activities undertaken within area of responsibility
- Deliver Triple Zero results through "Walking the Talk" – completing mandatory training, observing and reporting on HSE behaviors, and intervening where necessary
- Understand and comply with all corporate safety standards, including Safe Operating Practices, and promote safety culture among peers and service providers
- Lead and/ or actively participate in Area and/ or Contractor Safety meetings and other activities to deliver a consistent message on company commitment to safety
- Ensure controlled warehouse facilities meet Warehouse Safety Program requirements
- Meet local Warehouse Security Plan requirements and maintain security documentation; report security findings
- Take ownership of incidents and, where required, lead incident investigation
- Responsible for his/ her own safety, and the safety of the individuals working with him/ her

- Leadership and Human Performance
- Work in a way that is aligned with the RBU Supply Chain and Production Operations SPIRIT Values and behaviors
- Adhere to corporate policies and Technical Ops standards, practices, processes and procedures
- Represent Field Materials Management in a professional manner and advocate for the Materials Management Model Strategy
- Coach, mentor and cross-train all key stakeholders to implement and improve on safe, efficient work processes related to field materials management
- Collaborate with integrated partners and other Technical Ops team

- Technical
- Work with local consumable suppliers and ensure Consumable Supplier Management Program requirements are met
- Ensure materials at controlled offsite locations are organized, controlled and replenished per established standards
- Coordinate material requirements for inventory replenishment, staged materials, materials returns, used materials, lube oil and chemicals management
- Act as liaison between local procurement staff and operations / M&R groups to understand materials management requirements and facilitation of associated service level support
- Effectively resolve compliance issues with Field Ops/ M&R groups; solicit MM Supervisor assistance as required
- Manage material stock request process to align with Field Operations’ and M&R’s material demands to establish appropriate inventories with corresponding replenishment strategy, stocking levels and critical spare status
- Meet Compliance Assurance Program requirements; ensure findings are addressed in a timely way
- Eliminate or report potential findings prior to compliance assessment
- Manage relationship with consumable suppliers and transportation providers
- Understand and steward COP Procurement Policy and established materials management BU compliance requirements
- Complete annual required training on Field MM Training Matrix
- Effectively resolve compliance issues with Ops/M&R groups and solicit MM Supervisor’s assistance as required
- Participate in weekly regional warehouse team meeting
- Participate in monthly RBU MM team meeting
- Cross-train in other warehouse roles, as instructed
- Perform general housekeeping of warehouse locations and surrounding premise with material locations
- Transport material to and from locations as required
- Perform onsite material planning and staging assistance as required for projects and planned M&R activities
- Facilitate and replenish stock inventory and non-inventory materials through coordination with Materials Warehouse Specialist
- Facilitate and stage non-inventory materials through coordination with Field Material Coordinator and material requestor
- Facilitate replenishment of consumables managed by suppliers through coordination and active program management
- Manage used tools/ material inventory, to meet established requirements and compliance standards
- Identify inventory that has not been replenished and trouble-shoot with Materials Warehouse Specialist to resolve
- Ensure bin-row / pallet rack standards and nomenclature standards are met in support of the inventory process
- Evaluate stock material condition and ensure appropriate preservation and protection of material
- Support timely goods issue of consumed stock materials
- Organize materials and ensure satisfactory appearance of all inventories
- Review staged materials and ensure appropriate labels and time requirements are met (90 day requirements)
- Account for all expensed materials greater than established threshold ($500) at plant and ensure appropriate strategy is applied
- Eliminate and/ or report potential findings prior to compliance assessment
- Constantly strive for 98% or better inventory accuracy
- Conduct physical inventory counts as required
- Reconcile key issue sheet against goods issue sheet on weekly basis
- Generate monthly MM KPI reporting requirements, highlighting performance, compliance, cost management, and other metrics
- Conduct Compliance Assurance Program control testing; act as an active participation in assessment process
- Organize and facilitate of annual deadstock and MRP max setting overage annual review process requirements
- Complete weekly report requirements
- Co-responsible for SAP data integrity on plant / storage location structure, MRP settings and bin-row nomenclature standards
- Run monthly MRP setting and bin-row nomenclature report
- Run monthly warehouse reports, including: Plant, SLOC, MM count, Inventory count, Transactions, Goods Receipt #, Goods Receipt $, Goods Issue #, Goods Issue $ ,open count documents not posted
- Run monthly physical inventory count status to be started and measured against Warehouse Lead annual cycle count plan
- Run annual report to report physical inventory differences and values
- Responsible for Compliance Assurance Program control testing
• Run Compliance Assurance Program control testing and book to physical sheet one week prior to assessment
• Organize monthly reporting data to be included in individual compliance assessment
• Conduct Compliance Assurance Assessments as assigned on annual schedule
- Facilitate annual deadstock and MRP max setting overage annual review process requirements
- Run deadstock and MRP max setting overage reports on established schedule (Q1 - Q3)
- Facilitate and organize annual review requirements with M&R Leaders and Foreman per established schedule
- Ensure annual review and compliance requirements are met per Deadstock and MRP Max Overage Review process
- Look for demonstrated cost-savings opportunities and report to Lead
- Participate in weekly call-out schedule and responsibilities
- Maintain an active member role in the Materials Management Network of Excellence, providing support, asking and answering questions and participating in discussion
- Actively participate in Knowledge Sharing; leverage best practices and lessons learned, and capture Success Stories
- Identify, prioritize, implement and support continuous improvement opportunities
- Promote a disciplined culture as it relates to the accuracy and management of the PM master data
- Participate as a member of project teams related to Technical Operations’ and cross-functional initiatives, as required
- Support the MOC process

Essential Skills / Qualifications:
- 5 years’ experience at a conventional O&G facility with exposure to all areas of materials management, plant operations and maintenance
- Strong commitment to safety
- Strong communication skills
- Works well in a team environment

Desirable Skills / Qualifications:
- Degree in applicable business/ trade-related application,
- Strong business acumen to include conceptualization and practical working knowledge of Materials Management and Logistics
- Strong material commodities knowledge applicable to O&G facilities, pipelines and wellhead infrastructure
- Must be an organized and able to handle multi-tasks and requests without consistent direct supervision
- Experience in use of Computerized Maintenance Management Systems (SAP, Maximo, MS excel, MS word, MS PowerPoint, etc.)
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