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  • Job reference: RMS0116700

IT Business Management Assistant - Thai only

  • Sector: Engineering
  • Location: Thailand
  • Job type: Permanent
  • Date posted: 04/10/2012
  • Time left:
    d h m s
    (11/10/12)
This vacancy has now expired.
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The Role:
Responsibilities:
IT Financial and Contract Management
• Coordinates and closely works with all IT Functional Teams* to ensure a preparation of data for routine and special IT Business Management reports [e.g., monthly accrual, IT OPEX and CAPEX monthly forecast, IT cost performance, IT contracting and procurement, IT Annual Operating Plan (AOP), etc.] are carried out in the most efficient manner.
• Provides support services to all IT Functional Teams* and other related parties both internal departments (e.g., Finance, SCM, Legal, HR, etc.) and external service providers including local and overseas relating to IT contracts management to ensure that IT projects and/or products/services are delivered within timeframe & budget and in compliant with Company’s policy and guidelines.
• Acts as the Single Point of Contact (SPOC) between IT Functional Teams* and Finance for billing invoices from various vendors/suppliers including local, overseas and corporate ITC/ETC with verifying and tracking of all Thailand IT payments in a timely manner.
• Monitors, coordinates, corrects and reports if found any wrong charges from vendors/suppliers and/or internal IT service providers.
• Maintains an efficient filing and retrieval system for all reports, records, correspondence and statistics.
• Consistently performs and ensures high degree of confidentiality in all IT business activities relating to IT Budget, Contract Management, IT Asset and Software License Management, ITC/ETC portfolio, etc.
• Supports IT Business Management team in collecting, organizing, analyzing and reporting project expense/IT vendor data with minimal guidance.
• Operates advanced IT Tools (e.g., MS-Word, MS-Excel, MS-PowerPoint, etc.) to perform routine and special jobs as assigned by Manager, IT Business Management (e.g., memoranda, correspondence, reports, IT Budget requirements from all departments, contract scorecard, etc.).
• Prepares and coordinates timetables for routine and special meetings, takes minutes and prepares reports – all planned SQMs, facility meetings, stakeholders both internal and external, etc.
• Assures accuracy and integrity of information services provided.
IT Asset and Software Licensing Management
• Maintains, coordinates and keeps tracking IT Assets stock both hardware and software applications license with accurate and up-to-date tracking database for OE metrics/performance.
• Generates and reports IT Assets stock performance on a monthly basis and/or as required by IT Audit purposes both internal and external.
• Provides assistance to all Thailand IT Functional Teams* on any gaps found on IT Assets both hardware and software applications license in the sake of Audit purpose.
• Ensures appropriate payment on and software licensing/maintenance acquired with record of evidence.
• Ensures all user data are formatted before disposing/donating.
IT Administrative Support and Training
• Provides administrative support to all IT Functional Teams* and management in preparing accrual report for Accounting on a monthly basis, AFE, cost allocation, CHESM rating, etc.
• Obtains new IT tools and skills to maintain and update IT business management webpage and SharePoint.
IT Special Assignments and Others
• Undertakes any IT initiatives and special projects related to needs of IT department as assigned by Manager, IT Business Management.
• Contributes to accomplish IT business goals by building good relationships and networks with all IT Functional Teams* and others to solve problems through resolution (e.g., Lost/Stolen/Missing, etc.)

Essential Skills / Qualifications:
Required Qualifications:
• Working Experience: IT in Oil & Gas at least 2-3 years,
• Educational Background: IT and/or related fields
• Skills: Process-oriented, analytical skills & reporting, teamwork, innovative, 2-way communications skill, customer-oriented, MS-Office Tools (basic & advanced level)
• TOEIC score: 500-600
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