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  • Job reference: RMS0108999

IT Document Controller

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 17/04/2012
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the company’s global market

The Role:
• The DRM coding and data management for business records following the Procedure Preparation, Control and Compliance Process.
• Co-ordinate the creation, revision and retiral of procedures in the OMS.
• Controlled Document distribution.
• Controlled Drawing management.
• Perform quality control checks on the OMS procedures to ensure they comply with the published standards.
• Maintain Workpack and Report numbering systems and document records in Livelink.
• Provide support for Livelink automated workflows for the OMS.
• Provide guidance on process and system improvement over time.
• Search for & compile information associated with physical storage as per requests from the business.
• Provide support for the annual attestation activity including the Record Organisation Campaign (ROC).
• Attend weekly and monthly meetings and up-date action lists and reports.

• The position receives guidance from the IT Planning, Control & Compliance Supervisor.

Essential Skills / Qualifications:
• A sound knowledge of DRM management systems and processes.
• Proven experience of Document Control within the oil and gas industry or similar role.
• Sound knowledge of Operational procedure management systems and processes.
• Ability to prioritise workload, meet deadlines and a track record in delivering results.
• Accuracy and attention to detail.
• Excellent organisational skills.
• Requires minimum supervision.
• Good interpersonal skills with the ability to communicate efficiently across all levels of the organisation.
• Familiarity with Electronic Document Management Systems.
• Experience of SharePoint 2007, Livelink and ProjectWise is advantageous.
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