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  • Job reference: RMS0100419

Lead Administration Assistant

  • Sector: Engineering
  • Location: Perth
  • Job type: Contract
  • Date posted: 04/10/2011
This vacancy has now been filled.

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The Company:
Our Client is an International Oil and Gas Operator involved in 2 of Australia's largest LNG Projects based in Western Australia.

The Role:
• Provides Lead Admin support including supervision of all site based downstream admin assistants based in Onslow. This role will liaise with administrative assistants in Perth and Houston as well as the Downstream EPC contractor admins.
• Sets up project office procedures and provides assistance with recruiting local administrative support.
• Personal assistant to the Downstream Site Construction Manager, assisting with calendar management, planning for meetings and engagements, planning meetings, distributing pre-read materials, keeping meeting minutes and action items.
• Assists in formatting presentations and documents, photocopying, filing, laminating and binding.
• Coordinates town-halls, team building events and other functions. Finds suitable venues, manages invites and manages payments and all logistics in accordance with project procedures.
• On-boards new personnel as they mobilize to site. Assists with Travel and lodging bookings and works with all appropriate offices to secure necessary arrangements.

Essential Skills / Qualifications:
5+ years in lead administrative role. Major Capital Project experience a plus. Rotational Work experience a plus

Desirable Skills / Qualifications:
Highly proficient in all Microsoft Office Tools including Word, Outlook, Power-point, Excel and Adobe Acrobat. Strong leadership and organizational skills, self starter, quick learner and able to prioritize tasks to meet tight project deadlines.
MS Office tools, Document Management and Tracking systems experience a plus.
Strong interpersonal skills, solution oriented and able to work in high intensity project pace and remote environment.
Self starter, good leadership and teamwork skills, strong oral and written communication skills.
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