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  • Job reference: RMS0130796

Lead Contract Administrator

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 09/09/2013
  • Time left:
    d h m s
    (16/09/13)
This vacancy has now expired.
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The Company:
A major operator is seeking a 12+ months contract Lead Contract Administrator based in Houston, Texas.

Primary objective:
Manages, provides advice and administers all activities concerned with contracts for purchase or sale of equipment, materials, products, or services.

The Role:
Specific Accountabilities
• Every individual has a duty to both themselves and those around them to ensure that safe practice is adhered to at all times. In addition to any specific accountabilities for HSSE, all employees are accountable for ensuring that they take care of themselves and adopt exemplary safe behaviours.
• The individual will be accountable for carrying out well-define Contracts and Procurement processes under the direction and compliance of the BG Group Standards.
• In addition, the individual will have specific accountabilities, as follows:
• Responsible for pre – award activities including bid preparation, processing queries from bidders, preparation of bid evaluation programmes, evaluation n of bids, negotiation and award and Contract Preparation.
• Responsible for post – award activities including conducting kick – off meetings, coordinating all contract submittal and correspondence, preparation and processing of Adjustment Orders, claims and close out.
• Assists in drafting contracts for large engineering/construction management projects. Proposes alternative text/clauses to client contracts, as appropriate for the Company business.
• Reviews with the Manager of Contracts, legal, risk management, tax, and accounting personnel as a condition precedent to submitting to management for approval.
• Functions as a part of a negotiating team consisting of business development and project management staff, to establish the business terms and conditions of a contract.
• Monitors and administers the business provisions of assigned contracts to ensure compliance with contractual terms and conditions. Keeps the Contracts Manager advised as to the scope, financial, and risk features of applicable contracts.
• Generates and maintains documentation to negotiate change orders. Prices change orders and follows through to ensure that contractual coverage is received. Drafts contract change orders and amendments.
• Prepares letters to clients requesting approvals and interpretations necessary to comply with the provisions of the contract.
• Coordinates with Procurement personnel on project subcontract matters.
• Monitors project expenditures versus contract cost limitations, preparing letter notification to clients concerning contract cost limitations and requirements for additional funds.
• Prepares project/facility acceptance documents and follows through to ensure acceptances are signed by the client.
• Furnishes business and financial information requested by the client concerning the project, as delegated by the Project Manager.
• Identifies contractual problems and take appropriate action to ensure a satisfactory resolution. Follows up on those problems which demand management attention, to ensure timely response to the client.
• Assists in the management of Contract Quality standards
• Good understanding & experience of procurement process from preparation and issue of Bidders Lists and Procurement Plans, through to award, administration and close out of Purchase Orders
• Experience in the use of Supply Chain Management systems.

Essential Skills / Qualifications:
Essential Skills/Experience
• BA/BS degree or Diploma in Science or Arts
• Experience in contract enhancement procedures
• Must have membership of any reputable professional association
• Project Senior contracts formulation experience
• Good knowledge of Contractual Terms & Conditions, and Commercial Contract Law
• Strong grasp of procedural requirements & necessity of providing an Audit Trail for Management purposes

Matching Indicators
• Must have minimum 10 years experience and minimum 10 years experience in oil & gas / petrochemical industry
• Must have minimum 5 years experience in Contract Administration
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