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  • Job reference: RMS0116947

Lead Contracts Engineer

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 15/01/2013
  • Time left:
    d h m s
    (22/01/13)
This vacancy has now expired.
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The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
The Contracts Team provides a complete contracting service for the whole Project, covering Aberdeen, London and all future locations, where the packages will be designed, fabricated / manufactured, tested, commissioned and installed.

Activities
• Promote the Contracts function as a managed process which requires timely input from technical departments.
• Act as highly visible communications focal point with specialist/dedicated client group(s),operating as a ‘Duet’ with technical
counterpart(s), to proactively facilitate effective relationships, contract planning & management.
• Actively follow relevant markets, gathering & using information received, developing & maintaining market information systems to
provide up-to-date details of both market conditions and contractors/suppliers.
• Be open to receive representatives.
• Proactively build and maintain relationships with contractors/suppliers in order to secure positive, constructive and cost effective
commercial agreements for the Project.
• Establish contracting strategy with ‘Duet’ counterpart to serve & protect Project’s best commercial interest.
• Review and consider legal aspects associated with contract award & administration, liaising with the Senior Legal Adviser,
providing advice to clients as appropriate & assisting as appropriate in settlement of law suits.
• Review and consider insurance and indemnity aspects, liaising with the Insurance Adviser.
• Propose, pre-qualify & recommend suitable contractors/suppliers for tender lists to maximise tendering efficiency.
• Compile issue and administer ‘Invitation to Tender’ packages to procure the most realistic and commercially attractive proposals
from potential contractors/suppliers. (This includes reviewing and compiling the technical part of the ITT package based on input
received from Technician & providing commercially relevant advice).
• Draft appropriate contractual and commercial terms & conditions, using existing model contracts where applicable, to best
serve & protect Project’s interests.
• Prepare tender evaluation plans, review tenders, participate in clarifications, conduct negotiations and administer the award of
contracts & contract amendments and provision of feedback to prequalifiers and tenderers, if requested.
• Ensure all contracting activities meet audit requirements in compliance with Company guidelines, policies and procedures and
UK/EU legislation in order to minimise any potential audit exceptions, partner claims or court actions.
• Monitor contractors’ performance, promoting & attending service quality meetings, recording results and participating in supplier
relationship management & supplier performance management activities.
• Provide general assistance & advice on contractual & procurement matters as required to support Project’s operations (including
particularly advising on interpretation of contractual provisions, claims & correspondence).
• Review standard contract documentation & procedures and identify, promote, negotiate, detail & implement improvements,
liaising with other interested parties as appropriate.
• Represent Project’s Contracts Function in meetings with external organisations.
• Perform a “line management” role (including development, coaching, mentoring & appraisal) for a nominated team of contracts
specialists and technical assistant working within the contracts function.
• Provide technical supervision of a nominated team of contracts specialists and technical assistant working within the contracts
function & ensure the quality of their work output is of a satisfactory standard.
• Organise, manage & control the contracts function within the Project.
• Establish contracting practices, procedures & reference documentation, with due regard for TDO/CA Metier, Company, local &
legislative requirements, & promote & facilitate their continuous improvement.
• Ensure compliance with the Company Management System throughout all relevant contract related processes.
• Ensure maintenance of sufficient competent resources to satisfactorily perform the contracts function.
• Participate in the job specification, competence assessment & recruitment processes for personnel required to perform the
contracts function.
• Assist other Project departments with timely advice and/or intervention.
• Ensure timely reporting to head office as required in connection with the contracts function.

Essential Skills / Qualifications:
• Degree qualified (level 2.1 or higher) in Quantity Surveying, Law, Engineering or relevant business area, ideally with a post-
graduate qualification in a complementary area and a chartership with a professional body, such as being a Member of the Royal
Institution of Chartered Surveyors (“MRICS”), and/or “Member of the Chartered Institute of Purchasing and Supply (“MCIPS”).
• Ideally SVQ in Procurement level 3 / 4 or working towards.
• Knowledge & understanding of procurement processes including: ethical principles; tenderers prequalification; invitation to
tender; comparative evaluation of contractors; & award, management, amendment & close out of contracts.
• Practical, relevant and progressive experience in preparation and negotiation of complex technical contracts.
• Experience in the offshore oil or petrochemical industries.
• Demonstrable general knowledge & understanding of the technologies utilised by oil and gas oper
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