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  • Job reference: RMS0151647

Lead Document Control

  • Sector: Oil & Gas
  • Location: Reading
  • Job type: Contract
  • Date posted: 08/12/2014
This vacancy has now been filled.

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The Role:
Must be eligible to work in the UK.

- Develop and implement a set of key procedures and specifications governing the document control process, including document control procedure, document numbering specification, correspondence procedure, archiving specification, translation procedure and other documentation together defining the document control framework on the given project.
- Prepare specifications for documents (requirement, control, delivery) for internal and external design and vendor documents and project correspondence.
-comply with the company records management for controlled and not controlled documents.
- Execute project archiving and handover to next project phase/operations.
- Manage all paper and electronic document flow within project, and from / to contractors or vendors. Create and maintain document distribution matrix.
- Establish and coordinate the use of document "team working areas" for uncontrolled documents and informal sharing.
- Establish and maintain the doc control system and electronic document management system (EDMS)
- Drive improvements within the document control scope through leadership, standards and behaviours.
- Implement solutions that educate and encourage internal and external stakeholders to become more collaborative and contribute to the project value.
- Prepare and issue document reports (monthly contractor master document register status/progress/forecast, weekly company document review statistics)
- Liase with project teams to establish and oversee project document control reports (status, progress and forecast) to be run on a weekly/monthly basis as part of standard project KPI functions.
- Supervise a team of project document controllers and/or manage document control services rendered by a third party provider, often split over a number of locations around the world.

Essential Skills / Qualifications:
- Must have previous experience as a document controller, preferably in environments where work has been primarily electronic or data-driven.
- Preferably have prior experience as a Doc Control Lead, or depth in the area of data management.
- Document Control processes and systems on major capital projects, and of the interface management in major execution projects (FEED, EPC, EPCM)
- Cross- Discipline engineering documents (requirements and use) and discipline approval processes within project teams.
- Records management principles and implementation methods
- Document control and document management systems as well as in using project reporting software such as Crystal, Business Objects, MS Access and Exel is essential.
- Experience working with teams, engaging other project stakeholders.
- High degree of skill in written and oral communications.
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