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  • Job reference: RMS0103515

Lead Document Controller

  • Sector: Engineering
  • Location: Kazakhstan
  • Job type: Contract
  • Date posted: 02/12/2011
  • Time left:
    d h m s
    (02/01/12)
This vacancy has now expired.
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The Company:
Our client is a large multi-national organization which explores, develops, produces and markets crude oil, gas and sulfur. They pride themselves in conducting operations in accordance with the world–class safety and environmental standards.

The Role:
•Gather business requirements for the management and access of project team generated documents. Create and implement supporting procedures, processes, and work instructions to provide a high level of automation and access to information with minimum complexity.
•Coordinate the selection, configuration and implementation of applications related to the Document Control function to meet defined business requirements in accordance with defined best practice processes / frameworks.
•Ensure Document Control applications adequately support the sharing, workflow, security, accuracy and completeness of project team documents.
•Coordinate and lead all Document Control associated issues within the Electronic Data Management System (EDMS).
•Lead a team of document controllers and senior document control staff
•Breadth, depth and complexity of knowledge and competencies would cover a broad range of varied activities or application in a wider variety of contexts most of which are complex and non-routine. Accountable for managing the Document Control portion of the IM budget.
•Prepare user documentation and training on processes and applications that are implemented to manage PMT documents.
•Function as a single point of contact between the project team and Contractor(s) Document Control discipline
•Interface with Project Engineering Data Management group and Joint Venture organization to develop and implement the hand over of project documents and engineering data.
•Develop and maintain positive working relationships with the project team by seeking to understand their needs, properly setting expectations, and consistently meeting commitments
•Represent Document Management functional area in project communications with the Joint Venture and shareholders.
•Proactively communicate key learning’s and best practices to the Joint Venture document Mgmt. group.
•Ensure compliance with IM published policies, guidelines, and standards.
•Ensure compliance with all Certifying Authorities, and local Governmental Regulatory Institutions.
•Ensure compliance with all Health, Safety, and Environment Policies.
•Leadership and guidance are involved when organising activities of self and others as well as contributing to technical solutions of a non-routine or contingency nature.

Essential Skills / Qualifications:
•Associate degree or equivalent in education
•The ability to motivate and develop a document control team to manage project documentation throughout the lifecycle of a project and transition into the Operational Phase
•10 + years , include 5+ years related to experience in relevant industry.
•Understanding of US, European and International quality systems requirements related to documentation (QSR 21 CFP 820 and ISO 13485).
•Superior computer skills including proficiency with Microsoft Office, electronic documentation systems (e.g. Windchill) and ERP systems (e.g. SAP/Great Plains). Knowledge of Auto-Cad or similar tools a plus.
•Must be able to handle multiple-projects at a time and work in a fast paced environment. Self motivation and pro-activity are required. Must have good attention to detail, accuracy and follow through.
•Minimum 3 years supervising document control staff preferably within a major capital project
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