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  • Job reference: RMS0105387

Lead Document Controller

  • Sector: Oil & Gas
  • Location: California
  • Job type: Contract
  • Date posted: 12/11/2012
  • Time left:
    d h m s
    (19/11/12)
This vacancy has now expired.
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The Company:
Our client, an international major oil and gas operator, seeks a Lead Document Controller to join their team in Bakersfield, CA.

The Role:
Procedures and Documentation:
• Evaluate the current Document Control work processes. Interface with project Business Manager, Project Team, and Project Manager to identify process improvements.
• Create clear and concise procedures, processes, and work instructions for internal users, contractors, vendors and internal document control staff. Edit or develop new processes as required.
• Gain approval from project management on new processes, then roll out new processes to users and document control staff. Conduct training if required.
• Provide continual coaching to ensure users and document controllers fully understand the document control processes and expectations.

Document Control System Design:
• Coordinate the evaluation, selection, configuration and implementation of Document Control applications to meet project team objectives
• Engage Company resources such as the Major Capital Projects Information Management group to assist in above

Ensure Document Control tools adequately support:
• team access to documents
• tracking of documents that require review or response
• security to view or edit based on project roles
• capturing of metadata required during the project and at project turnover to operations Document Control Leadership

• Lead a team of one or more document controllers
• Lead resolution of all document control problems, issues and ideas for improvement
• Function as a single point of contact for the COMPANY project team with contractors’ and vendors’ document control staff
• Develop and maintain positive working relationships with the project team by seeking to understand their needs, properly setting expectations, and consistently meeting commitments
• Proactively communicate key learning’s and best practices to the project team.
• Ensure compliance with COMPANY policies, guidelines, and standards regarding Information Management.

Document Control Functions:
• Perform Quality Assurance on incoming Transmittals, RFIs and Memos, against project Information Management requirements
• Complete log of incoming and outgoing documents
• Route documents to reviewers
• Receive documents from reviewers, perform QA, and create Transmittals back to Vendors
• Receive and send RFIs as directed by project team members

Essential Skills / Qualifications:
Associate degree or equivalent in education

• 5 years minimum (10 years desired) experience in computer-based document control for major capital projects (project value $100,000,000 or more)
• Experience working with engineering and construction project document types (data sheets, drawings, technical specifications, etc.)
• Superior computer skills including proficiency with Microsoft Word, Excel, and Outlook
• e-Room experience desirable
• Must be able to handle multiple-projects at a time and work in a fast paced environment. Self motivation and pro-activity are required.
• Must have good attention to detail, accuracy and follow through.
• Minimum 3 years supervising document control staff preferably within a major capital project
• Knowledge and competencies of all phases of Major Capital Projects including, FEED, Design, and Construction and strong knowledge of handover to Operations.
• Ability to apply knowledge in DC in a wide variety of contexts most of which
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