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  • Job reference: RMS0114295

Lead Document Controller

  • Sector: Engineering
  • Location: Windsor
  • Job type: Contract
  • Date posted: 08/08/2012
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our clients Renewables Energy Division is one of the largest UK operators of offshore wind generation assets and has a planned build program to add a further £3Bn worth of wind farm assets over the next four years. Key to maintaining our client as a leader in this field is the ability to manage information in a timely and effective manner.

The Role:
This role is to be solely responsible for document control on the Round 3 projects. To liaise and support the joint venture and take into account any additional requirements that occur in this complex relationship for multiple projects.
There is also scope to replace the existing document management solution and this role will be required to support that activity where appropriate.

Set a standard to ensure all our clients and joint venture requirements are covered.
Adapt existing workspace to ensure multiple projects with multiple requirements are taken into account.
Vigorously maintain multiple security requirements.
Liaise with joint venture parties to ensure they have access to necessary approved documentation.
Build / maintain relationships with team members / suppliers to promote the use of the document library and provide support where required.
Ensure contractors adhere to the document control procedures and requirements.
Issue documentation, both internal and external, with a maximum turnaround of 24 hours.
Deal swiftly and efficiently with any problems that arise.
Provide document control support to the Project team.
Attend kick-off meetings and liaise with new contractors to ensure they understand document control requirements from the outset.
Ensure all items are closed out and appropriate as built packages are received and accepted by the Operations team.
Ability to control multiple flows of information.
Ability to deal with large quantities of documentation in short timescales.
Maintain security of information in line with internal and joint venture requirements.
Ensure that audit trails are maintained and all documents can be traced etc.
Responsible for copying, quality checking and sending out manuals, programmes and other project related documents.
Ability to work independently and suggest improvements where appropriate.
Provide guidance to junior document controllers.
Attend monthly meetings to understand project progress and highlight any documentation issues.

Essential Skills / Qualifications:
Extensive experience within a document control environment.
Education to degree level or equivalent.
Exceptional communication skills – both written and verbal.
Excellent MS Office skills required including Access, Word, Excel & Powerpoint.
Excellent active listening, problem solving and root cause identification skills.
Good previous experience in Document Management in multi-disc environment.
Must be a team player and able to work with and through others.
Ability to influence others and move toward a common vision or goal.

Desirable Skills / Qualifications:
Previous experience working with onshore / offshore wind projects
Understanding and experience of the energy industry from a technical and commercial perspective
Understanding and experience of the offshore engineering and construction industry from a technical and commercial perspective
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