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  • Job reference: RMS0165848

Lead Document Controller

  • Sector: Oil & Gas
  • Location: Moscow
  • Job type: Contract
  • Date posted: 11/03/2016
  • Time left:
    d h m s
    (29/04/16)
This vacancy has now expired.
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The Company:
International Oil & Gas Company is looking for Lead Document Controller

The Role:
Develop and Maintain the Project Document Management System:
• Define, prepare, maintain and keep up-to-date Document Management System (DMS), in order to manage all flows of documents either in electronic form or on paper support. Ensure that DMS is carried out at optimum effectiveness
• Ensure Project Documents Management accordingly to the Project Procedures (documents numbering, formats, issuance, review, dispatch, recording in Project EDMS and archiving)
• Prepare and keep up-to-date Project DMS Procedures
• Ensure proper set-up and use of Project DMS at all Project phases, including for locations outside Moscow office
• Communicate with Project groups, contractors and third parties to agree standards, systems, efficient flow of documentation, handover and close-out of Project activity to meet Company requirements.

Manage of Documentation/Archiving:
• Maintain and manage electronic and hard copy Project documents in accordance with Project and corporate procedures:
• process incoming technical documents (registration in the Project EDMS, internal dispatch, archiving)
• process outgoing technical documents (transmitting to Contractors and third parties as per Project procedure)
• Retain all Project documentation (Project Management, Technical Documents, etc). Ensure daily back-up’s are properly done and kept in a designated and safe place
• Monitor technical documents review and approval in accordance with agreed schedule
• General document control activities such as photocopying, scanning, analysis of Contractors documents compliance with Project standards regarding numbering, graphic charts, symbology and all others aspect related to document quality
• Coordinate Project Document Controllers’ work (on site and in Moscow office)
• Prepare the Design Dossier for the handover of Project Documentation to Contractors at CFT and signed contract stages.

Provide Internal Project Support:
• During Technical Reviews/Audits (incl. HAZID, HAZOP, PTR, PCR etc.), Tender packages preparation
• To the Project Control Manager in regard to all relevant information required for Project reporting
• Attend Kick-off meetings and present Project Document Management System to Contractors/Vendors

Essential Skills / Qualifications:
Higher education required.
Understanding of Document Control processes, including Supplier, Engineering & Construction docs.
Knowledge of maintenance and administration of the document management system (desirable).
Computer literacy required and sound knowledge of document control management systems techniques.
Experienced in working in an engineering Project group.
Extensive working knowledge of oil and gas industry.
Ability to control, direct, supervise the day to day activities.
Experienced in writing and maintaining of document control procedures.
Extensive knowledge of Project document close-out and handover.
Rigorous / Good communication skills / Able to work in a multicultural environment.
Fluent in English and Russian (speaking and writing).
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