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  • Job reference: RMS0128306

Lead Information Management Coordinator

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 04/09/2013
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Global Oil and Gas firm.

The Role:
•Responsible for all aspects of document control within the entire project
•Primary Information Management and Document Control functional interface and act as the Project Subject Matter Expert and Point of Contact.
•Provide Project systems, plans and procedures, and guide the PT and Contractors to ensure project Information Management and Document Control compliance with Company standards across project Phases.

•Provide Information Management and Document Control leadership on the Project by coordinating activities of PT DCCs and the DFO Coordinator.
•Develop the Information Management Plan, and coordinate overall resources to support the plan (e.g. specifications, procedures, databases, central files, user guides, etc.) and provide training.
•Review standard contracting, procurement and project management documents and procedures to ensure they include clear communication of Information Management and Document Control standards and requirements.
•Provide oversight of Contractor Document Control through functional supervision of Site DCCs, review of document plans, assessment of processes, and issue resolution.
•Ensure PT EDMS is effectively utilized to support project execution, Commissioning, Start Up and Operations.
•Ensure MDR, SMDR and Document Distribution Matrix (DDM) requirements are implemented.
•Coordinate Information Technology issues associated with establishing the Project Information Management System and related IT databases and tools.
•Maintain Information Management processes including performance measurements, updating procedures, assessment of Contractors and reporting results.
•Until the Project DFO Coordinator position is staffed, provide DFO planning and act as the primary contact point for document handover.
•Supervise the DFO Coordinator to identify, communicate, and handover information required for Operations planning, startup, and ultimate production operations.
•Bring to the attention of the PT management any issues that could potentially impact final documentation quality, cost or schedule.
•Perform internal audits within the PT and external audits of Contractor and Sub-Contractor teams, and ensure resolution of issues raised.

Essential Skills / Qualifications:
•Skill and experience in supervision of Information Management / Document Control personnel in an Oil and Gas industry project team.
•High proficiency in Document Control IT tools, databases, and administrative procedures.
•Understanding of information and documentation needs and uses in operating oil and gas facilities.
•Experience in a Production, Refining or Chemicals operations technical support organization is desirable.
•High skill in written communications including proven ability to create procedures, guides and training.
•University degree is desirable.
•15+ years industry working experience in areas of technical administrative support and document management, including working experience with IT systems and tools.
•10+ years working in project technical information management assignments with a minimum 5 years experience in supervisory / management positions.
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