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  • Job reference: RMS0143644

Lead Information Management Coordinator

  • Sector: ICT
  • Location: Houston
  • Job type: Contract
  • Date posted: 20/06/2014
This vacancy has now been filled.

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The Role:
Lead Information Management Coordinator

MAIN FUNCTIONS
• Responsible for all aspects of document control within the entire project
• Primary Information Management and Document Control functional interface and act as the Project Subject Matter Expert and Point of Contact.
• Provide Project systems, plans and procedures, and guide the PT and Contractors to ensure project Information Management and Document Control compliance with Company standards across project Phases.

TASKS AND RESPONSIBILITIES
• Provide Information Management and Document Control leadership on the Project by coordinating activities of PT DCCs and the DFO Coordinator.
• Develop the Information Management Plan, and coordinate overall resources to support the plan (e.g. specifications, procedures, databases, central files, user guides, etc.) and provide training.
• Review standard contracting, procurement and project management documents and procedures to ensure they include clear communication of Information Management and Document Control standards and requirements.
• Provide oversight of Contractor Document Control through functional supervision of Site DCCs, review of document plans, assessment of processes, and issue resolution.
• Ensure PT EDMS is effectively utilized to support project execution, Commissioning, Start Up and Operations.
• Ensure MDR, SMDR and Document Distribution Matrix (DDM) requirements are implemented.
• Coordinate Information Technology issues associated with establishing the Project Information Management System and related IT databases and tools.
• Maintain Information Management processes including performance measurements, updating procedures, assessment of Contractors and reporting results.
• Until the Project DFO Coordinator position is staffed, provide DFO planning and act as the primary contact point for document handover.
• Supervise the DFO Coordinator to identify, communicate, and handover information required for Operations planning, start-up, and ultimate production operations.
• Bring to the attention of the PT management any issues that could potentially impact final documentation quality, cost or schedule.
• Perform internal audits within the PT and external audits of Contractor and Sub-Contractor teams, and ensure resolution of issues raised.

Essential Skills / Qualifications:
• Skill and experience in supervision of Information Management / Document Control personnel in an Oil and Gas industry project team.
• High proficiency in Document Control IT tools, databases, and administrative procedures.
• Understanding of information and documentation needs and uses in operating oil and gas facilities.
• Experience in a Production, Refining or Chemicals operations technical support organization is desirable.
• High skill in written communications including proven ability to create procedures, guides and training.
• 10+ years industry working experience in areas of technical administrative support and document management, including working experience with IT systems and tools.
• 5+ years working in project technical information management assignments with a minimum 3 years experience in supervisory / management positions.
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