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  • Job reference: RMS0114304

Management Administrative Assistant

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 13/08/2012
  • Time left:
    d h m s
    (20/08/12)
This vacancy has now expired.
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The Company:
Our Client uses its pioneering spirit to responsibly deliver energy to the world. This purpose transcends all of the clients operations. The Company conducts its business to return maximum value to shareholders while utilizing a wealth of knowledge and resources from its employees and acting responsibly in all communities in which it operates. With more than 30,000 employees, our Client works worldwide to consistently deliver top performance, value and to maintain the company’s global market

The Role:
Responsibilities associated with this role include:

• Provide day-to-day secretarial and administrative support to the project manager and discipline managers.
• Co-ordinate meeting attendance and arrange suitable meeting venues.
• Arrange onsite and offsite group events / meetings.
• Acting as focal point, maintain awareness of leadership group diaries, movements and contact details.
• Arrange and book travel as appropriate.
• Co-ordinate production of monthly / weekly reports.
• Prepare presentations materials for leadership group.
• Record, prepare and issue Minutes of Meeting for key meetings.
• External communications co-ordinator
• Development and maintenance of project website.
• Maintain department holiday planner.
• Admin procurement co-ordinator / manage group stationary supplies.
• Co-ordinate the procurement of Personal Protective Equipment for the project.
• Co-ordinate Project Team filing structure.

Essential Skills / Qualifications:
• Working knowledge of personal computers and Microsoft Suite of software products.
• Previous experience in similar position supporting Management Team in large project environment.
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