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  • Job reference: RMS0148016

Marine Operations/Transport Supervisor

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 23/09/2014
  • Time left:
    d h m s
    (30/09/14)
This vacancy has now expired.
The Company:
Our Client is one of the world's largest Oil and Gas companies. Their operations cover the entire energy chain, including oil exploration and production to trading, shipping and refining and marketing of petroleum products, as well as chemicals. Our Client has operations in over 130 countries and has more than 95,000 employees worldwide.

The Role:
ROTA: 2 weeks/2 weeks – 07:00-19:00

Marine transport annual costs / activity volume:
• Vessels on charter: 7
• Tonnage of cargo shipped: 114,000 metric tons per annum

:
• The Logistics Operations Supervisor is responsible for coordinating and tasking the fleet of supply vessels and helicopters which are on charter to the Company. It is the highest cost element of our logistics supply chain and planning must be optimised to ensure the offshore installations receive all material, equipment and personnel necessary to operate successfully.
• The position reflects a 7 day operational environment with the incumbent working core hours of 07:00 to 19:00. The incumbent will take responsibility for all operational emergency requirements and as such will be required to work with minimum supervision and be able to take decisions and implement corrective actions when necessary.
• Supply boat and helicopter are the only means of transport for offshore including; useable water, food containers, production / drilling equipment and personnel etc. In depth planning of the vessel resources and the ability of the incumbent to evaluate, prioritise and make well judged decisions in changing operational conditions is fundamental to the position.
• The operating environment for supply vessels is a safety critical area and the position must ensure that SHE is fully promoted within the domain. With particular reference to ensuring compliance with all relevant statutory and company SHE standards.

CRITICAL CONTACTS:
ONSHORE
Drilling
Operations
Projects
Warehouse, Quayside and Marine OFFSHORE
MODU’s
Production
Offshore operational personnel
EXTERNAL
Other operators
Vessel owners
Shipbrokers/Helicopter operator
MAIN RESPONSIBILITIES:
• Reporting. Maintain records and statistics to ensure accurate reporting. Follow up KPI and propose corrective action. Analyse vessel voyage reports and address any discrepancies with the vessel captain. Approve the voyage report for primary cost allocation purposes.
• HSE. Ensure that contractors follow and comply with all relevant statutory CMS and DGEP rules. Perform regular site safety visits to supply vessels and take corrective action and implement HSE improvement plans as required. The Logistics Operations Supervisor is accountable for reducing safety and operational risks to a minimum in order to produce demonstrable KPI results, taking into account sailing instructions, adverse weather, lifting plans and conflicting priorities.
• Cost follow up and budgeting. Coordination within the appropriate levels authorised (as outlined within the Job Dimensions). Issues and approves job completion certificates. Conducts technical review of costs prior to requesting commitment. Ensures cost effective optimisation of vessels in terms of routing, loading, scheduling and standby time.

MAIN ACTIVITIES:
• Ensure the correct amounts of vessels are available to meet day to day offshore activities in an efficient and safe manner.
• Forecast and validate marine transport planning with the business units.
• Chair morning marine vessel meetings. Prepare and present the vessel look ahead and agree the final sailing schedule.
• Coordinate with Drilling, Exploration and Production all vessel loading requirements. Manage the demands and ensure proper control of the vessel core fleet.
• Manage the deck cargo and deck plans. Direct vessel masters on Company sailing requirements to optimise the utilisation of the supply vessel fleet.
• Prepare and take responsibility for the issue of the final vessel shipping list ensuring it is issued on time for each sailing.
• Control offshore vessel movements and be the focal point for all coordination. Maintain full awareness and an over-all picture of the vessel voyage and ensure they are tasked appropriately.
• Understand the business priorities and respond to changes in operational requirements to optimise sailing times and avoid any down time.
• Prepare and issue management reports and statistics (using MS Office, especially Excel). Compile KPI reports and put in place any improvement plans if required.
• Coordinate with drilling fluids engineer and liaise with quay for organisation of bulks to minimise vessel delays and ensure prompt turn around (surveys, tank inspection, methanol loading, drilling bulks).
• Review vessel tank plan and bulk report to ensure adequate capacity for required bulks and correct use of tanks.
• Liaise with AMLA and other operators to optimise vessel utilisation including shares, buyback and sub let of vessels. Maintain an up to date knowledge of PSV spot hire market and optimise the cost of spot hires in a competitive market.
• Responsible for 1st spend cost allocation of all supply vessels ensuring a full and adequate audit trail is in place to meet internal and external requirements.
• Ensure good and transparent communication with Quay Supervisor to ensure all joint activities are safely and effectively coordinated.
• Ensure the correct amounts of vessels are available to meet day to day offshore activities in an efficient and safe manner.
• Forecast and validate marine transport planning with the business units.
• Chair morning marine vessel meetings. Prepare and present the vessel look ahead and agree the final sailing schedule.
• Coordinate with Drilling, Exploration and Production all vessel loading requirements. Manage the demands and ensure proper control of the vessel core fleet.
• Manage the deck cargo and deck plans. Direct vessel masters on Company sailing requirements to optimise the utilisation of the supply vessel fleet.
• Prepare and take responsibility for the issue of the final vessel shipping list ensuring it is issued on time for each sailing.
• Control offshore vessel movements and be the focal point for all coordination. Maintain full awareness and an over-all picture of the vessel voyage and ensure they are tasked appropriately.
• Understand the business priorities and respond to changes in operational requirements to optimise sailing times and avoid any down time.
• Prepare and issue management reports and statistics. Compile KPI reports and put in place any improvement plans if required.

Essential Skills / Qualifications:
Appropriate experience in Oil Industry marine logistics with a logistics / marine qualification
Competent knowledge of marine supply vessel operations and their suitability.
Sound knowledge of cost control principles, performance measurement and financial processes.
High level of organisational and planning skills
Ability to react logically and decisively to constantly changing operational requirements. Ability to negotiate and reach agreement with multiple parties.
Experience of supervising and coaching staff.
Ability to coordinate outsourced services in a multi-discipline project environment.
Full knowledge of SHE principles and their implementation in the area of Logistics.

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