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  • Job reference: RMS0139170

North Slope Helicopter Logistics Coordinator

  • Sector: Oil & Gas
  • Location: North Slope
  • Job type: Contract
  • Date posted: 08/03/2014
  • Time left:
    d h m s
This vacancy has now expired.
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The Company:
Our client is leading global oil and gas operating company.

The Role:
Specific Project Objectives and Deliverables
Pre-season planning task
This task involves familiarization and team building between the coordinators, the helicopter vendor, the Company Operations, Company ATAC/WOC and the user groups. During the pre-season planning the coordinators will organize and prepare phones, computers, radios and GPS software for summer usage. Starting in mid-March, lead coordinator should be available to facilitate intensive pre-season planning. Coordinators will complete the required field training and focus on opening up the field office and helicopter maintenance tent in mid-May. The coordinators will also prepare applicable Job Safety Analysis and the Risk Register documents. An 80% draft of the summer flight schedule will be completed during pre-season planning. The coordinators will travel to the North Slope for Project Kick-off meeting in late April.

In field coordination task
The main purpose of this project is to provide onsite helicopter logistics services during the summer season on the North Slope, Alaska. Two contract Logistics Coordinators will be required to work alternating schedules of 14 days on and 14 days off. This position is expected to work a 12-hour day while on the Slope however there needs to be allowances for an occasional 14-hour day and also a split shift situation with an overlap for a 2nd coordinator. The work day will be somewhat physically demanding.
The following objectives and deliverables are required:

General Support
•Act as main point of contact for all helicopter scheduling matters.
•Provide helicopter support for environmental studies groups and others including spill response/ACS, public affairs, community relations, drilling, exploration, agency tours, and additional CPAI departments and management groups.
•Ensure flight operations do not impact area residents’ subsistence activity.

•Promotes existing in-field safety programs with all helicopter passengers.
•Work with Company to provide necessary safety training to visitors and applicable Company workforce. Track training to ensure passengers have completed all necessary pre-field training, including aviation safety training as necessary.
•Assist with oversight of the contracted helicopter company to assure compliance with Company safety policies.
•Ensure proactive spill prevention practices are observed.

Physical Activities
•Physically assist with fueling the helicopters.
•Should be familiar with helicopter sling loading procedures and willing to assist vendors with load preparation, staging, and hook up.

•Scheduling: Correspond directly with Company and contractors to support their helicopter needs for summer 2014. Coordinate between Company, contractors, and the helicopter contractor to forecast and schedule the helicopters' time. Generate a schedule that will be flexible yet stable enough to encompass the needs for the entire season.
•Special Groups: Work with special groups and agencies on billeting, helicopter usage and coordination of work.
•Financial Tracking: Track helicopter usage throughout the season and keep records of all Company charge codes that correspond to the various helicopter users.
•Documentation: Document all daily work activities in a log and provide information daily to Anchorage project management.
•Logistics Processes and Procedures: Adhere and provide oversight where necessary for the processes and procedures necessary to conduct safe helicopter operations. This includes but is not limited to:
• Preferred slinging procedures
• Statement of duty day/Flight Time requirements
• Company camp procedures
• Out of field operations
• Pilot protocols
• Wildlife stipulations
• GPS tracking expectations
• Staffing planning
• Alpine camp procedures
• Waste management/HAZCOM
• Preferred fueling procedures
• Spill prevention practices
• Airport operations procedures and practices.

Post-season wrap-up task
Coordinators will clean up and close the helicopter maintenance tent and office at the end of the flight season. Inventory of radios, phones, GPS units, computers etc will be taken and items will be sent to applicable storage. Travel to the North Slope for end of season lessons learned meeting is expected. The North Slope Helicopter Program Guide will be updated annually at the end of each field season.

Coordinators are responsible for updating the NSHPG based on the 2014 field season lessons learned meeting and yearlong project notes.

Project Schedule
Pre Season Setup March-May
Meet With Helicopter Contractor April
Slope Kickoff Meetings (Alpine and Kuparuk) April
Staffing of Logistics Coordinator (on-site Alpine) May-Sept
Lessons Learned Post-Season Meeting (Alpine) October
Post Season Wrap-Up Oct-Dec
Program manual update December

Other Requirements
•Task 1 and 3 will be billed at an hourly rate and work will be based in Anchorage.
•Task 1 will be primarily executed by the lead coordinator.
•Task 2 will be billed on a day rate based on a 12-hour day from approximately May 15 to September 15, 2014.
•Task 2 rates should not be charged twice on shift change-out days. The expectation is one day of work with at least a two hour onsite handover between coordinators (exception: The first shift change out in May should overlap by at least 3 days to get the incoming coordinator up to speed).

Essential Skills / Qualifications:
•Aviation safety and logistics experience is required. Must be willing and able to follow and adhere to safety protocols and procedures.
•Must have NSTC card with H2S module, and drivers training class completed in order to travel unescorted in the North Slope.
•Customer service experience is a must.
•Should be self directed, have excellent verbal, written and organizational skills.
•Must be able to work well with people under stressful conditions.
•Technical familiarity with satellite phones, maps and North Slope operations required.
•Technical proficiency with Geographic Positioning Systems (Garmin GPS) required.
•Requires MS Office Suite including heavy usage of MS Outlook.
•Should have first aid and CPR training or Emergency Trauma Technician (ETT) certification (preferred).
•Should be able to physically lift 50 pounds unassisted.
•Should be able to multitask and adapt to changing workplace conditions.
•Must be able to adjust and cascade shifting user schedules t
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