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  • Job reference: RMS0163245

Office Services & Facilities Administrator

  • Sector: Commercial
  • Location: Malaysia
  • Job type: Permanent
  • Date posted: 14/01/2016
This vacancy has now been filled.

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The Company:
A Global O&G RSC Operator With Strong Establishment In Malaysia, Based In KL City Center

The Role:

This positions reports to the Business Services Manager

The successful candidate for this post will become part of a progressive, innovative and ambitious business that holds a distinct set of values, based on respect for the individual. As well as having the opportunity to pursue their goals and achieve their ambitions, they will also be encouraged to contribute fresh ideas and take on new challenges that test their abilities and elevate their performance to new levels.

• Responsible for the management of services and facilities and processes that support the core office business
• Duties vary with the nature of the organization, but focus on using best business practice to improve efficiency, by reducing operating costs while increasing productivity.
• Involved in both strategic planning and day-to-day operations, particularly in relation to buildings and office premises
• Responsibilities cover several departments, as well as central services that link to all the teams in the organisation; may include more practical and hands-on tasks.
• Manage outsourced third-party facility management service providers brought in under contract (e.g. cleaning, office maintenance services etc.).
• Planning for future development in line with strategic business objectives;
• Directing, coordinating and planning essential central services such as reception, security, maintenance, mail, archiving, stationery, cleaning, catering, waste disposal and recycling;
• Ensuring facilities meets health and safety requirements and comply with legislation;
• Experience of working within a Facilities Management environment with responsibility for Hard & Soft Services and Standards. SLA’s & KPI’s
• An understanding of commercial contracts and experience of managing agreed Service Levels within budget
• Preparing documents to put out tenders for contractors;
• Project management and supervising and coordinating work of contractors;
• Investigating availability and suitability of options for new premises;
• Preparing OPEX Budgets. Stewarding Rolling Forecasts; achieve maximum value for money;



• Ability to work with individuals from a varied background in a multi-cultural environment.
• Presents in a professional and ethical manner appropriate to the values.
• Maintain a safe working environment, complying with and promoting the Company’s HSE&A policy
• Works collaboratively within a team environment and takes initiative to get things done
• Ability to communicate in a respectful manner, both verbally and written.

Skills & Attributes
• A matured, motivated self-starter, proactive, flexible and able to respond positively to challenge and ad-hoc requests.
• Ability to contribute to the team, but equally work on own initiative with minimum supervision.
• Strives for continuous improvement; brings solutions and constantly seeks new and better ways to work.
• Ability to work after office hours and weekends as required.
• Actively shares Company vision and demonstrates ability to adapt to change.


• Building Management/Real Estate College degree or and equivalent experience
• 8+ years facilities operations-related experience
• Excellent communication skills, both verbal and written
• Strong knowledge of Auto-Cad & Microsoft Office Products, including emails
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