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  • Job reference: RMS0127440

PA

  • Sector: Commercial
  • Location: Stone
  • Job type: Contract
  • Date posted: 09/07/2013
  • Time left:
    d h m s
    (16/07/13)
This vacancy has now expired.
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The Company:
Our client is a leader in power and automation technologies that enable utility and industry customers to improve performance while lowering environmental impact. They operate in around 100 countries employing over 145,000 people.

The Role:
Purpose

You will provide a comprehensive Personal Assistant service, including full secretarial support Local Business Unit Manager (Director) for the Grid Systems business

Tasks
• To develop and maintain a deep knowledge of the scope and content of the business and to effectively direct issues, correspondence and queries to the most appropriate part of the Company.
• To assess incoming issues and their priorities, anticipate information or actions required so as to enable the Director to make quick and informed decisions.
• In the absence of the Director, the PA will ensure that the efficiency of the office is sustained so that key stakeholders, e.g. customers, investors, etc, are satisfied.
• Will be required to organise and support communication processes, as well as assisting in the organising and running of company-wide events.
• Responsibility for Corporate Hospitality and Conference booking
• Liaison with world-wide customers, suppliers, agents, legal professionals and staff at all levels
• To build a close working relationship with partners
• To arrange meetings, travel and co-ordination of diaries associated with the Directors requirements
• To maintain accurate records and filing systems, involving administration of all documentation and associated records
• To ensure effective communication with senior management team

Essential Skills / Qualifications:
• Diary management and travel arrangements
• Excellent IT skills - Fully competent in Microsoft office (Word, Excel and PowerPoint)
• Typing, Audio and Shorthand Skills, or at least speed writing ability
• Will have demonstrated an excellent track record in a similar role.

The ideal candidate will be a skilled administrator and communicator, with a professional and enthusiastic telephone manner. You will also have excellent organisational and co-ordination skills, and have the ability to prioritise and manage a large workload. The position involves working within a busy, customer-focused environment, where accuracy, quality and timely completion of work are paramount. This requires a candidate with personal dedication, commitment and flexibility.
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