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  • Job reference: RMS0145203

PA - Personal Assistant

  • Sector: Commercial
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 22/07/2014
  • Time left:
    d h m s
    (04/08/14)
This vacancy has now expired.
The Company:
Our Client is one of the world's largest energy companies with over 95,000 employees in 100 countries around the world, providing its customers with fuel for transportation, energy for heat and light, retail services and petrochemicals products for everyday items. Our Client's brand has grown to become recognised worldwide for quality gasoline, transport fuels, chemicals and alternative sources of energy such as wind, solar and biofuels.
Our Client is progressive, responsible, innovative and

The Role:
maintaining professional / safe office environment
• maintaining gifts & entertainment and holiday records.
• manage and co-ordinate daily calendar for R&M Manager
• anticipate materials needed for meetings and prepare in advance
• arrange meetings, teleconferences, video conferences (on & off site) including associated requirements eg. equipment and availabilities (room & personnel) and teambuilding.
• Provide support in preparing agenda/presentations, collating and circulating pre-read.

Assist with preparation of presentation, handouts, graphics and scanning.

Travel
organise team travel & logistics to ensure requirements for business travel are complete and run smoothly.

Expenses
• preparation of expenses for approval
• Partner with the other Team Assistants to provide cross team support when needed, including providing holiday cover for Team Assistant

Colleagues
• Office support, business machines maintenance
• Consistent with BP policies and procedures
• Manage new joiners process, including computer and phone set up, inductions for new hires/contractor staff (including IT procurement, business cards, local inductions, manage exits and update distribution lists.
• Manage filing systems, SharePoint sites etc as required
• Build and maintain good relationships with a range of external and internal contacts in the course of handling day-to-day activities
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