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  • Job reference: RMS0170263

Payroll & Payables Analyst

  • Sector: Commercial
  • Location: Calgary
  • Job type: Contract
  • Date posted: 08/08/2016
This vacancy has now been filled.

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The Role:
A. Job Position Summary
At Fircroft, the AP staff regularly:

• 60 % Accounts Payable duties
• 20 % Contractor and Client focused customer service
• 15 % Reporting Assistance
• 5 % Administrative support

B. Job Role Duties
Primary duties:
Accounts Payable
• Responsible for management of accounting transactions in support of the payables process, including establishing and maintaining bank reconciliations
• Assist with Payroll – Invoicing Reconciliation on a monthly basis, and effectively manage any discrepancies
• Calculate payroll deductions for each contractor (CPP, EI, WCB) and prepare a pay stub for temporary employees accordingly
• Review contractor timesheets and compare to the Monthly / Semi-Monthly Invoices submitted to ensure an error free payment
• Review contractor expense reports to ensure completeness and accuracy
• Act as a technical expert with regards to AP Process and Systems and liaise with stakeholders accordingly
• Responsible for month end bank reconciliations and journal entry

Customer Relations
• Maintain a list of key contacts for each account
• Manages the customer service operations concerning AP, which deals directly with contractors
• Professionally handles all incoming calls from customers including returning the calls and expediting requests in a timely manner
• Interface with internal and external customers to share information and coordinate periodic reviews and where necessary drive the implementation of corrective actions
• Communicating with customers via phone, email, mail or personally
• Investigate and resolve customer queries
• Provide assistance/resolution to external and internal client inquiries
• Interact with BD & Recruitment Team to research Customer Account issues
• Work with technical staff and other internal colleagues to meet customer needs
• Plan approaches and pitches concerning AP and work with team to develop objectives that speaks to the contractor’s needs and concerns
• Handle objections by clarifying, emphasizing agreements and working through differences to a positive conclusion
• Proposes process and procedures to improve AP Accounting efficiency

Additional Duties:
• Ensure compliance with company and client policies and procedures
• Establish realistic goals and priorities concurrent with organizational objectives
• Follow established procedures for processing timesheets, expense reports and invoices
• Maintaining and updating internal control documentation as is required
• Perform other accounting related duties as requested.
• Prepare the deposit slip for Corporate Tax Instalments on a monthly basis

D. Key Working Relationships
• Commercial Controller
• Business Manager
• Account Manager
• Accounts Payable Analyst

E. Key Attributes
• Multitasking and efficient time management capabilities
• Superb spoken and written communication skills
• Team player who enjoys assisting others
• Enthusiasm to learn the entire operational cycle of a multinational company’s Canadian operations
• Highly motivated and disciplined
• Ability to learn quickly and to work with initiative
• Excellent attention to detail

Essential Skills / Qualifications:
• Degree in Finance or Accounting, or equivalent qualification in accounting or bookkeeping
• 3+ years of experience in an AP department
• Working towards completing an accounting designation would be considered an asset
• Demonstrated proficiency in Microsoft Office 2007 and 2010 and QuickBooks
• Experience with Enterprise AX would be an asset
• Quick and accurate data entry, electronic filing and document control
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