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  • Job reference: RMS0143126

Personal Assistant - 26496

  • Sector: Commercial
  • Location: Whitley
  • Job type: Contract
  • Date posted: 20/08/2014
This vacancy has now been filled.

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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
To provide full an effective Administration and Coordination support to the Global Customer Service Director and Technical Service Director.
Tasks include but not limited to
Diary and phone management for Global Customer Service Director
Supporting the Director in pro actively planning , preparation of and reminders for key meetings and events
Production of management meeting minutes and actions from all Directors Team Meetings.
Coordination of travel and logistics relating to Global Customer Service Director and Technical Service Director
Including completion filing of visa applications, Directors Vehicle management (ordering, mileage logs etc), submission of expense for the Directors Coordination of visiting VIPs including travel and accommodation where required.
Maintaining an effective stationery supply for the Global Customer Service Team
Management of the Customer Service Meeting Rooms and office environment
Production of presentation material and effective briefing packs for Market visits and Executive meetings.
Coordinating the production of Organisation Charts and the communication of Organisational changes
Filing and archiving in accordance with departmental and company processes.
Supporting the Directors First Line with meeting arrangements
Ad-hoc admin support and key point of contact for the Global Customer Services team as required

Essential Skills / Qualifications:
Good computer literacy. Excellent time management. Production of departmental reports. Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the department. Able to handle highly confidential information sensitively and appropriately. Dealing with telephone queries on a wide range of subjects. Produce presentations and papers for meetings Dealing with general correspondence e.g. letters, faxes, e-mails, telephone calls and responding where appropriate. Ad hoc administration and coordination tasks as required.

Desirable Skills / Qualifications:
Experience of working in a support capacity to Senior Executives and wider department. Able to demonstrate high level internal and external customer service skills. Experience in dealing with confidential matters, and able to exercise strict discretion. Excellent personal presentation and ability to represent the Company in a highly professional manner.
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