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  • Job reference: RMS0151254

Personal Assistant- 27677

  • Sector: Automotive
  • Location: Gaydon
  • Job type: Contract
  • Date posted: 03/03/2015
  • Time left:
    d h m s
    (23/03/15)
This vacancy has now expired.
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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
Personal Assistant to the Connected Car Director.

* General administrative support for the wider team (senior management).
* Arrange travel (booking travel, arranging visas, booking accommodation, gaining Finance signatories etc).
* Managing diaries, arranging meetings, booking conference rooms etc using Google Mail.
* Dealing with telephone queries on a wide range of subjects, assessing their importance and relevance, relaying information as appropriate and taking action
* Produce presentations using Microsoft Word & Microsoft PowerPoint.
* Meeting minute and action capturing.
* Dealing with general departmental correspondence e.g. letters, faxes, e-mails, telephone calls.
* Filing and archiving information in accordance with departmental and company processes.
* Data entry & production of departmental reports using Microsoft Excel Spread sheets.
* Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the Senior Management Team.
* Able to handle highly confidential information sensitively and appropriately.
* Event planning and potential to be involved with event support."

Primarily located at Gaydon. Occasional travel to other sites may be required.

Essential Skills / Qualifications:
* High level of computer literacy/competence; high level proficiency in Microsoft Office (Word, PowerPoint, Excel) and Google Mail.
* Experience in a support role to a dynamic executive team.
* Strong interpersonal skills and diplomacy, including the ability to develop effective working relationships and work as part of a team; high level written and verbal communication skills.
* Excellent personal presentation and ability to represent the Company in a highly professional manner.
* Demonstrated ability to organize and prioritise, work to deadlines, adapt to and negotiate varying demands.

* Experience of working in a support capacity to Senior Executives.
* Able to demonstrate high level internal and external customer service skills.
* Experience in dealing with confidential matters, and able to exercise strict discretion.
* Excellent personal presentation and ability to represent the Company in a highly professional manner. "

Desirable Skills / Qualifications:
Experience of systems, eg. CORA, Time on Line, Expenses & Travel Online
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