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  • Job reference: RMS0176880

Personal Assistant - German Speaking

  • Sector: Automotive
  • Location: Crewe, Cheshire
  • Job type: Contract
  • Date posted: 03/03/2017
  • Duration: on-going
  • Time left:
    d h m s
    (31/03/17)
This vacancy has now expired.
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The Company:
Is a leading Automotive manufacturer with a reputation for outstanding quality the world over. With demand increasing and an upturn in production, there is a need to bring further skills into the business to deliver on current and future projects.

The Role:
To provide a confidential and professional secretarial and administrative service to the Director of Design ensuring that office activities are in line with Company and departmental objectives and agreed timing. This role reports directly to the Director of Design and involves liaison with other Board Member and Director's PA's/Secretaries, first line managers and wider business colleagues at all levels.

Main Responsibilities:
Diary Management and Planning
* Effective diary management for the Director of Design to support priorities/planning
* Establish agenda for meetings, attend meetings and issue minutes/next steps as appropriate
* Liaison with VW Offices, and Board Member and Director's PA's to coordinate and schedule meetings appropriately
* Ensure processing, issuing and timely availability of documentation required
* Assist in daily function and efficient running of diary/office
* Identify and action continuous improvement activities
* Flexibility for any departmental secretarial cover purposes as required
* Preparation of PowerPoint presentations as required
* Other ad-hoc duties where appropriate
Coordination of Travel and Events
* Coordinate and arrange national/international travel as required
* Organise events/meetings, with responsibility for preparation to enable efficient use of time
* Liaison with Company travel providers
* Processing of travel expenses/expense claims and purchase orders
Management of Correspondence
* Read, route, prioritise incoming mail/telephone calls and manage all incoming correspondence
* Preparation of routine and confidential documentation for signing and timely distribution

4. Liaison with External and Internal Customers/Visitors
* Handle/decide/delegate routine matters(verbal & written) independently
* Represent the Director of Design professionally in all activities
* Coordination of external visitors including managing travel arrangements and hospitality
* Meet and greet visitors professionally
* Coordinate office when Director of Design is off site
5. Maintenance of Records
* Develop and manage accurate, comprehensive records/ filing system, with appropriate access
* Ensure confidentiality of personnel, corporate product and project matters

Essential Skills / Qualifications:
SKILLS & EXPERIENCE
Demonstrable experience as PA/Secretary at Executive/Senior Management level
Strong interpersonal skills and ability to communicate effectively at all levels
Self- motivated and flexible with strong organisational skills and attention to detail
Ability to work on own initiative and make independent decisions
Ability to advise, coordinate others, manage special assignments (as appropriate)
Interest and willingness to further develop Microsoft Office proficiency



PRACTICAL & TECHNICAL KNOWLEDGE
Competent at intermediate level or above in Microsoft Office Outlook, Word, Excel, Powerpoint
German language knowledge (written and verbal) or qualification essential/desirable ( as appropriate)




QUALIFICATIONS
GCSE or equivalent in English Literature/Language and Mathematics
Recognised secretarial qualification or PA training desirable

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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