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  • Job reference: RMS0146589

Personal Assistant

  • Sector: Commercial
  • Location: London and South East - Other
  • Job type: Contract
  • Date posted: 23/09/2014
This vacancy has now been filled but please feel free to use the links below to send us your CV or view similar jobs.

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The Company:
Our Client is a large independent operator with a high profile project in it's very early stages.

The Role:
•Provide full personal, administrative and secretarial support including submission of expenses and maintaining an up to date contact databases
•Diary management as well as managing extensive world travel and complex itineraries, including the sourcing of hotels both in the UK and abroad
•Managing all travel requirements including visa and itineraries
•Manage room booking requirements
•Presentation preparation using Microsoft Power Point and maintaining Excel spreadsheets and databases
•Ad hoc document formatting
•Answering all incoming phone calls and taking messages when required
•Ordering stationery for the office
•Overseeing the onboarding of new starters for the team
•Provide back up to other Team Administrators
•General assistance as and when required to department.

Essential Skills / Qualifications:
Skills / experience:

•Extensive experience as a PA - minimum 5 years at a senior level
•Supported a large team as well as senior leaders

Knowledge (e.g. systems, software, procedures, regulations):
•Advanced knowledge of Excel, Powerpoint, Word and Outlook

Attributes and behaviours:

•A keen eye for detail
•Good organisation and time management skills.
•The ability to prioritise and manage a heavy workload with conflicting priorities
•Willingness to work and the capability to cope with frequent interruptions is required.
•The ability to work well with other members of staff at all levels
•The ability to work efficiently with the minimum amount of supervision using their own initiative, both individually and as a member of a specialised team.
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