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  • Job reference: RMS0137707

Personal Assistant (PA) based Coventry 25741

  • Sector: Commercial
  • Location: Coventry
  • Job type: Contract
  • Date posted: 24/06/2014
This vacancy has now been filled.

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The Company:
Our Client is a world leading Automotive OEM which is responsible for some of the most iconic 4x4's & Sports Cars produced. Due to the huge demand for current models and substantial investment in future projects there is a requirement for more resources across the business in engineering & manufacturing on a contract basis.

The Role:
3 x Personal Assistant's required

Key Responsibilities Personal Assistant to the Marketing/Communications/Brand Director
General administrative support for the Marketing team
Arrange travel (booking travel, booking hotels, gaining Finance signatories etc.)
Managing diaries, arranging meetings, booking conference rooms etc using Google Mail
Dealing with telephone queries on a wide range of subjects
Produce presentations using Microsoft Word & Microsoft PowerPoint
Meeting minute and action capturing
Dealing with general departmental correspondence e.g. letters, faxes, e-mails, telephone calls
Filing and archiving information in accordance with departmental and company processes
Data entry & production of departmental reports using Microsoft Excel Spreadsheets
Collection of data & information from a variety of sources (inside and outside of Company) and collating/summarising for use by the Senior Management Team
Ordering stationary & taking responsibility for office supplies and equipment.
Able to handle highly confidential information sensitively and appropriately
Event planning and potential to be involved with event support

Experience of working in a support capacity to Senior Executives.
* Able to demonstate high level internal and external customer service skills.
* Experience in dealing with confidential matters, and able to exercise strict discretion.
* Excellent personal presentation and ability to represent the Company in a highly professional manner.

Essential Skills / Qualifications:
High level of computer literacy/competence; high level proficiency in Microsoft Office (Word, PowerPoint, Excel) and Google Mail
Experience in a support role to a dynamic executive team.
Strong interpersonal skills and diplomacy, including the ability to develop effective working relationships and work as part of a team; high level written and verbal communication skills
Excellent personal presentation and ability to represent the Company in a highly professional manner
Demonstrated ability to prioritise, work to deadlines, adapt to and negotiate varying demands
Experience in dealing with confidential matters, and to exercise strict confidentiality
Demonstrate high level internal and external customer service skills
High level of accuracy and attention to detail
Planning and problem solving skills
Networking and communication skills

Skills Preferred:
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