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  • Job reference: RMS0176763

Personal Assistant to VP

  • Sector: Commercial
  • Location: London
  • Job type: Contract
  • Date posted: 28/02/2017
  • Duration: 3 months
  • Time left:
    d h m s
    (28/03/17)
This vacancy has now expired.
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The Company:
Well established and reputable Oil & Gas organisation.

The Role:
As a Personal Assistant you will provide administrative support to one of the Senior Vice Presidents.

Responsibilities:

* Assist with extensive diary management for the SVP, experience of working across multiple time zones
* Organising travel, booking flights and hotels for the SVP as required
* Manage visa applications where required
* Arrange, coordinate and follow up activities for internal and external meetings
* Prepare presentations, documents and reports as required
* Processing expenses and time writing for the SVP using SAP
* Book meeting rooms using Outlook and catering requirements via internal website
* Management of the functional team sites
* Arrange weekly team meeting, preparation and distribution of agenda and pre-read
* Arrange external team meetings and team building events
* Ensure all confidential information is kept secure and discretion is maintained
* Actively participate in the department's administration network, build peer relationships and collaborate frequently in a supportive and positive manner

Essential Skills / Qualifications:
* At least 3 years previous experience in an PA/admin support role in the corporate sector
* Ability to work in a demanding and high pressure time sensitive environment
* A flexible, proactive attitude with the ability to prioritize both your and your leaders tasks
* First class organisational and time management skills, ability to multi-task daily
* Highly IT literate, proficient using MS Office suite, Intermediate/Advanced Power Point skills
* A good team player
* Professional presentation, a good ambassador to represent the function / department
* SAP experience required

Personal specification:

* Good communication skills, both oral and written
* Creative, structured, multi-tasking and very flexible
* Demonstrate patience, dedication and endurance, can follow through and has excellent attention to details
* Highly pro-active, curious and eager to learn
* Manage expectations for deadlines
* Problem solving

About Fircroft:
Fircroft has been placing people in specialist technical industries for approaching half a century, focusing on mid to senior level engineers for contract and permanent roles worldwide. By applying for this job you give consent for Fircroft to contact you, via email & telephone, to discuss your application along with future positions and Fircroft's services.

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