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  • Job reference: RMS0154121

Procurement Agent

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Permanent
  • Date posted: 17/02/2015
  • Time left:
    d h m s
    (26/02/15)
This vacancy has now expired.
The Role:
Job Title: Procurement Agent
Area of Interest: Procurement/Supply Management

External Description:
The Procurement Agent is responsible for activities related to the acquisition of goods and services used by the company. Work independently and with minimal guidance on prioritizing multiple requests and solving a wide range of problems related to purchasing and contracting functions Assist in the development and implementation of policies and procedures for procurement, change control, and auditing within the company. This position will be services (contracts) focused and will required the development, sourcing, negotiation and execution of service, engineering and consulting agreements. The position may include development of presentation and report materials, and development of negotiation matrices and leading contractor negotiations.


•Prepares Standard and Non-Standard Procurement Agreements and Contracts; Uses judgment in the review and distribution of contracting documents.
•Assists in the drafting of scopes of work, defining deliverable's and schedules
•Selects appropriate means of communication; listens actively and conveys appropriate information to all parties involved
•Responsible for fully understanding all existing agreements in order to properly advise management on best course of action
•Write Task Authorizations, Amendments, and Contract Origination documentation in times without the use of prepared templates (35%)
•Review the company requisitions to initiate contracting process; Process includes, but is not limited to: Collaboration with requestors and Department Managers to determine specifications and standards for desired scope of work.
•Advising management of existing agreements and the proper use of contract documents
•Leads the bidding and solicitation process in accordance with policy and obtains quotes, bids, competitive pricing and delivery terms. Handles a large volume of service agreements with a consulting and engineering focus (25%)
•Monitors executed purchase orders and agreements throughout their life cycle and performs contract administration functions.
◦Reconciling and tracking agreements and all relevant documentation.
◦Performs periodic systems purchase order maintenance (i.e. updating status of inactive, terminated, or expired agreements).
◦Collects certificates and initiates the insurance compliance and tracking process
◦Maintains working contacts with vendors and clients to manage purchasing agreements.
◦Takes necessary measures to ensure compliance at all times with insurance provisions on pending or existing goods and/or services agreements, while working with Corporate Risk Management.
◦Executes the contract closeout procedure and ensures collection of lien waivers, final deliverables and release of retention (when applicable)
•Analyze risks involved in contracting and provides guidance and education to project managers and vendors on insurance requirements and risk mitigation. (15%)
•Assist in the development of purchasing policies, procedures and templates as it relates to procurement
•Develop proper bidding procedures, Request for Quotation/Request for Proposal standard templates, and vendor selection requirements. (15%)
•Collaborate with IT in the integration of Procurement systems (i.e. user testing/validation, training manuals) (5%)
•Other activities as they relate to procurement (5%)
◦Conduct and evaluate Procurement training's for employees
◦Review of various periodic reports
◦Special projects and studies as assigned.

Performs other duties as assigned (no more than 5% of duties

External Qualifications:
Education:

•Require a Bachelor’s degree in business administration, Finance, Accounting desired.

Experience:

•Minimum of 5 years relevant Contracts, Procurement or Supply Management experience or an equivalent combination of education and experience
•Experience working with SAP, Sharepoint, Great Plains (GL, AP and PO), Maximo Enterprise Suite, and Document Imaging systems is also desired.

Skills/Knowledge/Abilities:

•Computer skills should include proficiency in MS Office including: Computer skills should include proficiency in MS Office including: Word, Excel, VISIO, Access and Power Point.
•Must have practical knowledge of purchasing principals
•Must understand and be comfortable independently negotiating commercial and legal terms and conditions within CLNG guidelines
•Knowledge of legal contracts and contract administration
•Excellent communication skills; Ability to communicate clearly and concisely by telephone, email and by direct contact
•Must be able to maintain a high level of customer service in a work environment of numerous competing demands
•Ability to convey technical information in a clear and concise manner to other less technically oriented customers and employees
•Able to act in a lead capacity and/or provide work direction to others
•Able to comfortably interface with all levels, inside & outside the organization
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