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  • Job reference: RMS0122600

Procurement Specialist

  • Sector: Oil & Gas
  • Location: Alaska
  • Job type: Contract
  • Date posted: 01/03/2013
  • Time left:
    d h m s
    (08/03/13)
This vacancy has now expired.
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The Company:
Our client is a leading oil and gas service provider.

The Role:
Job Duties:
Accountable for purchasing complex engineered materials and equipment in support of Pipeline and Terminal major construction
projects. Accountable for: purchasing sourcing strategy; selection of potential bidders; development of bid evaluation criteria;
preparing Requests For Quotes (RFQ); price negotiations; final bid evaluation; terms and conditions negotiations; final bid award; PO
expediting critical project materials for timely delivery to final destination to meet demanding deadlines and scheduled need dates and
PO approvals in accordance with the Company Approval Authority Guide (AAG). Works with Minority Business Enterprise (MBE)
Coordinator to ensure opportunities are given to minority business owners. Accountable for the complete Purchase Order commercial
transaction from purchase to vendor payment and PO closure, including maintaining all PO files of record in accordance with the
AMS-013 Process and Sub-Procedures. Work in cooperation with Inventory Control and Warehouse personnel to resolve OSD&D
reports, inspection, and receiving issues. Works with Suppliers, Manufacturers, Transportation Carriers, Warehouse Personnel,
Material Coordinators, Inventory Control, Project Managers, Construction Managers, Project Planners, and Engineering to ensure
material requesters receive the correct materials by the required need dates. This position will also backfill for Baseline Buyers on
vacation. This position is located in Fairbanks, however will require travel between Fairbanks, Valdez, and Anchorage.
Specific expectations include:
• Provide excellent customer service and follow through to all clients requesting the purchase of materials and equipment.
• Maximize procurement cost savings related specifically to competitive bids, payment terms, and transportation.
• Participate on the Incident Command System (ICS) Team in support of materials purchasing, transportation, and logistics.
• Ensure strict compliance with Regulatory and Quality Control processes and procedures.
• Ensure no unsatisfactory Audit Finding related to materials procurement or procurement records.
• Complete all required regulatory training as identified.
• Requires superior communication and writing skills to issue and administer complex PO commercial transactions.
• Ability to learn and apply requirements of “Purchasing and Materials Processes” in order to follow proper procedures.
• Must be computer literate with several years detailed experience with Windows, MS Office, and standard database reporting.
• Must be knowledgeable and experienced or have the ability to learn and apply knowledge of purchasing and expediting "Oil
Pipeline" related engineered materials.
• Must be knowledgeable with all forms of Inter-Modal Transportation Carriers (surface, rail, sea, air) to and from Alaska.
• Previous Supply Chain Management, Inventory Control, and Warehouse experience is desired.
• This position requires a highly motivated person, with an excellent attendance record that can work in a fast paced
demanding environment with critical deadlines and constantly changing requirements.

Essential Skills / Qualifications:
*8-11 years combined Supply Chain Management (SCM) experience in Purchasing, Material Coordinator, Material Expeditor, Sales,
Warehouse, or Inventory Control fields.
*5-7 years fundamental knowledge of legal aspects of procurement and negotiating PO terms and conditions.
*5-7 years knowledge of Federal, State, Local regulatory requirements for operation in the oil and gas business environment.
*5 -7 years of intimate working knowledge and experience purchasing "engineered" construction materials required for major oil
pipeline projects and operations.
*5-7 years experience with the Engineering Submital and Approval Process
*5-7 years of Purchase Order expediting experience including expediting Expediting Report development and management.
*5-7 years experience using an online Materials and Procurement Computer System.
*5-7 years experience with Windows and MS Office software suites, including Excel Spreadsheet management.
*5-7 years logistic experience with Inter-Modal Transp

Desirable Skills / Qualifications:
*5-7 years of Business Objects Reporting and Passport PO expediting experience.
*5-7 years experience with AMS-13 Procurement and Materials Process including Purchasing subprocedures.
*5-7 years experience with the Incident Commande System (ICS).
*5-7 years experience with PO Terms and Conditions.
*5-7 years experience with the Quality Program (QA-36) and the Qualified Vendor List (QVL)
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