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  • Job reference: RMS0147633

Procurement Specialist

  • Sector: Oil & Gas
  • Location: Aberdeen
  • Job type: Contract
  • Date posted: 15/09/2014
  • Time left:
    d h m s
    (22/09/14)
This vacancy has now expired.
The Company:
Our Client is one of the world's largest energy companies with over 95,000 employees in 100 countries around the world, providing its customers with fuel for transportation, energy for heat and light, retail services and petrochemicals products for everyday items. Our Client's brand has grown to become recognised worldwide for quality gasoline, transport fuels, chemicals and alternative sources of energy such as wind, solar and biofuels.

The Role:
The role reports to the MPM & S Category Lead and is accountable for category delivery responsibilities in the Region for Global Facilities Hardware (GFH) categories (depending on the configuration of the Operating Function).

The role will support the global MPM & S Category Lead to deliver business value, assure compliance with laws and regulations and reduce operational risk for all Categories within GFH remit through efficient and effective delivery of demand plans in support of Operations, Cat C, and Cat B projects. In addition the role will provide support to the PSCM Category Delivery Manager.

Sourcing activities may be fully or partially delegated by GFH Category Manager / Lead to the Category delivery teams in the Region when:

a) The Global Agreement in place does not cover the Region

b) The Category Management Plan stipulates sourcing locally

c) Local content requirements demand in-region sourcing

Key accountabilities •

Deliver value through effective and efficient sourcing activity; using the provisions of Category Management Common Process within boundaries of relevant laws and regulations, approved budgets and, where applicable, JV partner and NOC agreements.

Drive the development of Contracts and Procurement Plan (CPP) with demand data for assigned sub categories. Work with Line representatives to align CPP with most current business plans.

Conduct relevant due diligence processes and secure required internal and external approvals necessary to comply with joint operating agreements (JV partners), Production Sharing
Contracts/Agreements requirements related to BP managed procurement activities.

Execute delegated sourcing activities typically including - development of bid packages, supporting bid proposal evaluation, providing analysis of results, and compiling recommendations to award to secure relevant internal and external approvals.

Conduct/support contract negotiations ensuring standard contract terms and conditions are used to the maximum extent possible. All deviations from the standard will be properly reviewed and approved in compliance with the Company’s policies and procedures.

Execute post-award contract management and administration. This will involve resolution of queries, supporting timely supplier invoice approvals, processing and tracking supplier change requests, monitoring contract expiration dates and ensuring extensions or renewals are executed to support continuing service delivery to the business.

Support GFH Team in supplier performance management activities, such as, KPI performance tracking, collaborating and supporting the Contract Accountable Managers in the execution of Performance Review Meetings, and other activities intended to drive better supplier performance.

Plan and execute compliance activities including audit resolution as applicable.

Direct or conduct sourcing activities using Company approved system (e.g., Ariba). Drive development of Scope of Work and RFP packages in collaboration with relevant Line representatives; manage pre-qualification of suppliers, receipt and evaluation of bids, preparation of evaluation summaries and request for contract award approvals.

Develop demand forecasts for goods and services aligned to current business plans incorporating demand data into the CPP.

Approach supply market with approved RFP documents. Assess and respond to bidder clarification requests.

Ensure “contract fitness” activities are conducted to enable Backbone (SAP) application.

Monitor compliance with mandatory process requirements including Anti-Bribery & Corruption Supplier checks and use of latest approved global terms and conditions.

Manage Supplier Management activities by working in close collaboration with CAMs and providing performance data against agreed KPIs. Prepare contract briefs, schedule of responsibilities, scheduled PRMs, and CIPs (Continuous Improvement Plans) / PIPs (Performance Improvement Plans) as directed.

Essential Skills / Qualifications:
Essential Education University degree in Engineering, Procurement or other technical discipline.

Demonstrated ability to collaborate with internal stakeholders across multiple disciplines, cultures and geographies, across BP and with suppliers.

Knowledge of systems necessary to enable PSCM transactions. The systems likely will include some or all of the following; Ariba, Backbone, SAP and the MS software suite, SharePoint, Access, etc.

Knowledge of OMS 2.5 and its implementation.

Understand Project environment particularly BP’s CVP process.

Several years of experience in oil and gas project procurement.

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