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  • Job reference: RMS0150507

Programme Support Officer

  • Sector: Oil & Gas
  • Location: Baku
  • Job type: Contract
  • Date posted: 16/12/2014
  • Time left:
    d h m s
    (23/12/14)
This vacancy has now expired.
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The Role:
• Liaise with all managers to collate the information required for the reporting so it is ready for review by the Programme Mgt team.
• Understand any review comments and revert back to the project contact to revisions to the reporting
• Ensure all reports are produced in the timeframes specified, to the required quality and standards
• Ensure there are no delays in sending the reports to the client in the agreed timescales
• Participate in meetings as required to gain a clear understanding for the required reporting
• Continually review the quality of the data and reporting and propose improvements as required
• Assist with the updates of key documentation to support the process of maintaining registers across the programme
Internal – Key managers across the Programme

Metrics
# 1-2-1 meetings with management to gather data and information for reporting to meet deadlines
# Reporting to be issued on-time
# Ensure weekly updates of information undertaken by managers
# Highlight key risks to the Programme Mgt team without delay


• Liaise with all managers to collate the information required for the reporting so it is ready for review by the Programme Mgt team.
• Consolidate prior weekly reports for inclusion in the monthly reports
• Ensure all reports are produced in the timeframes specified, to the required quality and standards
• Ensure there are no delays in sending the reports to the client in the agreed timescales
• Participate in meetings as required to gain a clear understanding for the required reporting
• Continually review the quality of the data and reporting and propose improvements as required
• Assist with the updates of key documentation to support the process of maintaining registers across the programme


Mgt team without delay
# To work without close supervision to ensure agreed timescales are met

Prepare additional ad-hoc reports for senior management and client where required
• Assist Programme Mgt team with administrative duties as agreed
• Provide assistance to the Mgt team to update key documentation to support the overall success of the project implementations, e.g. Risks, Variation Orders, etc
• Organise meetings as required on order to undertake the role
Internal – Programme Mgt team

Metrics
# Reporting produced on time
# Key Programme documentation maintained to the agreed frequencies
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