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  • Job reference: RMS0142882

Project Accountant

  • Sector: Power & Energy
  • Location: St. John's
  • Job type: Contract
  • Date posted: 03/06/2014
  • Time left:
    d h m s
    (10/06/14)
This vacancy has now expired.
The Company:
Our client, a diverse Canadian Energy Company, plans new developments estimated at $12+ Billion over the next 5 years.

This position is open to Canadian Citizens and Permanent Residents only. Residents of Newfoundland & Labrador will be given first consideration for this position.

The Role:
As the Project Accountant you will direct and maintain the AP function for the Project.

PRINCIPAL ACTIVITIES, DUTIES AND RESPONSIBILITIES:
• Coordinate the AP function, including AP staff leadership and guidance.
• Document, implement, and maintain AP processes, controls and procedures.
• Coordinate month and year end AP activities including the preparation of month-end accruals and ensure established cut-off times are met.
• Direct processing of Contractor invoices and ensure timely resolution of outstanding issues in compliance with commercial agreements.
• Participate as necessary with Contractors and Project Management Team (PMT) members in the resolving of invoicing issues to ensure acceptable resolution.
• Review AP transactions for quality assurance prior to be being forwarded for input and payment in the project accounting system. Review includes:
o Coding accuracy;
o Appropriate invoice approvals;
o Review of tax issues — HST/Non Resident Withholding Tax;
o Review of invoice adjustments; and
o Ensure appropriate funding is available to process invoice.
o Any other reviews and/or checks that may be warranted from time to time
• Liaise with Corporate AP on matters affecting Project AP. Interface with Project departments on issues that impact AP including:
o Queries from Project staff (employees) on issues such as Purchase Cards, payroll timesheets, travel expenditures and compliance with corporate policies and procedures; and
o Queries from Project PMT members on coding issues.
• Implement and maintain procedures for cash and currency forecasts, including preparing Fund Requests for various project entities and monitoring fund availability to facilitate payment of Contractor invoices.
• Direct reconciliation of all corporate charges to the Project.
• Direct reconciliation of holdback accounts between the project cost control systems and the project accounting system.
• Process and reconcile funding and invoicing activities associated with community consultation agreements for aboriginal groups.
• Oversee the reconciliation of Air Canada flight pass purchases; oversee general application, quarterly analysis and reconciliation of use of passes, and preparation of Journal Entry for allocation of cost.
• Review, reconciliation and sign-off of AP audit confirmations for Contractor balances, as required.
• Accountable for the integrity of the electronic exchange of invoice data between the project cost control system and the project accounting system.
• Monitor the effectiveness of the Contractors Payment Certificate submissions.
• Liaison with project staff to ensure proper application of Payment Certificate and invoicing procedures.
• Follow-up on late PCard submissions by Project staff.
• Provide business support to the PMT as deemed necessary.
• Oversee the assignment of work to Cost Analysts to ensure that it is balanced and resources are effectively deployed.
• Oversee the compilation of Key Performance Indicator (KPI) reports as it relates to the Accounts Payable function.
• Oversee the delivery of invoicing requirement presentations to Contractors at kick-off meetings.
• Perform invoice attest as deemed necessary.

Essential Skills / Qualifications:
ACADEMIC QUALIFICATIONS:
• Undergraduate degree in business
• Professional accounting designation

RELEVANT WORK EXPERIENCE AND REQUIRED COMPETENCIES:
• 5 to 10 years' experience in the accounting field (with AP emphasis).
• Leadership experience.
• A good understanding of contract structure, particularly compensation and invoicing and the ability to effectively apply that knowledge in guiding AP staff and ensuring contract compliance in the invoice attest process.
• Working knowledge of JD Edwards is desirable.
• Advanced knowledge of Project Controls functions would be an asset.
• Advanced working knowledge of Microsoft Excel is desirable.
• Experience developing AP procedures.

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