Accessibility Links
  • Job reference: RMS0104605

Project Administrative Assistant

  • Sector: Oil & Gas
  • Location: Houston
  • Job type: Contract
  • Date posted: 05/01/2012
  • Time left:
    d h m s
This vacancy has now expired.
Send jobs like this to my email
The Company:
Our client, an international major oil and gas operator, seeks a Project Administrative Assistant to join their team.

The Role:
• Manages the day to day workflow resolving requests and issues proactively.
• Review, screen, prioritize and respond to incoming email and telephone calls, as appropriate.
• Coordinates domestic and international travel arrangements including air, hotel and ground transportation.
• Coordinates logistics, agendas and minutes for both on-site and off-site meetings and conferences.
• Effectively communicates with domestic and overseas locations to coordinate all requirements for meetings, including accommodations and preparation of agendas.
• Assists resident team with coordination and support of meetings including agenda development and pre-read compilation.
• Participates in Engineering Team meetings capturing action items and sharing key updates, as well as pre-read compilation for monthly Leadership Team meetings.
• Assists in the preparation of documents, spreadsheets, databases and slide materials for presentations.
• Organizes and arranges badge access, parking, office space/equipment, phone/email access, office orientation etc., for new employees, contractors and visitors. Supports office moves, space planning, furnishings, computer equipment, supplies, etc.
• Manages and reconciles monthly Procurement Card (Procard) purchases and reconciles monthly statements.
• Advanced knowledge and skills in Microsoft Word, Excel, PowerPoint and Outlook/Calendar.

Essential Skills / Qualifications:
High School Diploma or equivalent
2 + years

Desirable Skills / Qualifications:
• Use discretion and judgment in the handling of confidential and sensitive business information
• Prioritize work and perform multiple tasks with limited supervision
• Work effectively and cooperatively with a diverse team of co-workers, contractors, and internal and external customers
• Manage time effectively, and work with minimal supervision
• Proficient MS Office (Word, Excel, PowerPoint Outlook, etc.) and an aptitude for learning new software packages.
Similar jobs
Eric Wright
Project Engineer ll Location Houston, Texas Duration 36 months The Role: MAIN FUNCTIONS Performs engineering design...
Eric Wright
Project Engineer ll Location Houston, Texas Duration 12 months The Role: MAIN FUNCTIONS Performs engineering design...
Krystal Crofts
Network Systems Project Engineer Location St. Neots, Cambridgeshire Duration 3 - 6 months The Role: * To work on national & international Oil...

Back to Top