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  • Job reference: RMS0116716

Project Administrator

  • Sector: Commercial
  • Location: Malaysia
  • Job type: Contract
  • Date posted: 24/01/2013
  • Time left:
    d h m s
    (31/03/13)
This vacancy has now expired.
Local Malaysian Only

The Company:

Our client is an International world renowned EPC (Engineering, procurement, construction) company. They have chosen to fabricate LNG plant production and storage modules as well as associated piping and racks in Lumut

If you work on a contract basis and you are engaged on a project which is not due to complete until sometime in 2013, we remain very interested in receiving your details so that those who apply now, will be the first to be contacted with the opportunities as they become live

The Role:
SUMMARY

Plans, controls, and carries out the administrative activities of one or more key result areas, e.g., document control, communications control, file administration, discipline support, or client administrative support. When designated, acts as project administrator on a small project or study, or assistant project administrator on a larger project. Implements established administrative procedures for the project and supervises assigned personnel, including daily assignment of tasks, training, and evaluations of progress. Prepares performance review of personnel in area of responsibility or provides input as directed by supervisor

JOB DIMENSIONS

Supervision Received

Receives functional and/or operational supervision from project manager, project engineer, project administrator or other project designee. May receive functional and technical guidance from project and administration services management.

Supervision Exercised

Supervises technicians, clerks, and project/office assistants assigned to area of responsibility. May supervise secretarial/word processing staff. May substitute for supervisor when required.

Contacts

Supervisor, customers, suppliers, members of the work group, and other project personnel as well as functional staff

Client, suppliers, counterparts, and field personnel

Service groups

JOB DUTIES:

As part of the Project Administrator, plans, controls, and carries out records management and administrative activities for the project (s).
Plans scope of administrative work, establishes priorities and trains personnel to perform their assigned duties in area of responsibility
Supports the development and implementation of the records retention and turnover plans
Maintains effective communications with other project team members, the client, and field personnel, to ensure quality, schedule and budget
Support audits for quality assurance, internal technical reviews, client reviews, and ISO 9000 audits
Assists with the development of the EDMS database/docbase
Processes a high volume of supplier and documentation
Prepares routine documents, using standard word processing, spreadsheets, or other office software as needed to support work activities
Keeps abreast of department technologies, techniques, and services that are available
Responsible for one or more administrative functions on the project
Coordinates project space requirements, communications, equipment, project library, general facilities issues
Operates standard office equipment, copiers, and automation tools
Performs / assists in other general administrative or clerical activities as required
Administers users and group access to EDMS.
Maintains or provides completed training records to others as required.
Helps develop turnover plan for project records.
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