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  • Job reference: RMS0171632

Project Administrator

  • Sector: Commercial
  • Location: Sydney
  • Job type: Contract
  • Date posted: 23/09/2016
  • Duration: 6 months
  • Time left:
    d h m s
This vacancy has now expired.
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The Role:
Seeking a proactive Project Administrator to provide support to the NSW District Project Manager, Team Leader and the projects team.

Responsibilities will include but not be limited to:

• Schedule / Calendar Management, meeting and teleconference planning
• Travel Planning - Organize agenda and logistics for overseas visitors (internal and clients)
• Expense processing and approvals
• Prepare high level presentations for clients and internal meetings
• Coordinate and assist in planning, logistics and running of team events
• Draft prospects in ePSF for project variations. Ensure all sales prospects are generated in ePSF as per the project job variation register
• Assist Project Manager (PM) on ePSF financial management when required (e.g. invoices, timesheets)
• Raise purchase orders on behalf of project team in webPO
• Assist with project team in chasing lead times on equipment and delivery dates when required
• Identify outstanding debt issues on active projects to PM / Ops Manager
• Distribution of reports to Project Managers and follow through of required actions
• Oracle data entry

Essential Skills / Qualifications:
• 5+ years experience in an administrative/secretarial/clerical role
• Aconex/Share point experience
• Corporate presentation is a necessity
• Experience with Construction Project would be advantageous
• Ability to work effectively and harmoniously within a team environment
• Ability to be proactive and prioritise in an under pressure environment
• Competent with Microsoft Office applications
• Analytical and evaluative skills
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